Description : Position Summary
Position Summary
The Senior Associate Athletic Director reports to the Deputy AD / Chief Operating Officer and serves as a member of the Athletics Executive Cabinet engaged in strategic planning and resource allocation.
The position leads capital projects for the department.
Duties & Responsibilities
- 1. Supervise all athletics facilities functions, daily operations, game day and special events, and related personnel.
- 2. Provide unit leadership, personnel oversight, and ongoing professional development for facilities and operations staff.
- 3. Lead all capital planning and projects for athletics facilities.
- 4. Serve as a sport administrator for assigned sports; partner with head coach(es) to help advance towards achievement of team and departmental goals.
- 5. Schedule use of all athletics facilities by department, university, and third-party users; maintain and coordinate master athletics facilities schedule.
- 6. Direct and supervise operations for all athletics game day and special events; coordinate with external operations staff to ensure high-quality guest experience at all events.
- 7. Oversee grounds and sports turf maintenance; coordinate with athletics staff, university personnel, and third-party vendors as needed.
- 8. Develop and implement operational policies and procedures; manage seven-figure unit budget and ensure compliance with applicable business policies;
ensure timely completion of required departmental, institutional, state, and related paperwork.
- 9. Oversee security for athletics facilities and events, working collaboratively with UIC Police and third-party vendors.
- 10. Oversee the daily cleaning of athletics facilities and game day venues by managing the department’s relationship with university custodial services.
- 11. Develop and implement deferred and routine maintenance plans for all athletics and shared use facilities, working within allocated budgets;
oversee and coordinate work of third-party contractors.
- 12. Coordinate scheduling and facility rentals for private sports camps and clinics and third-party rentals; partner with athletic business office to ensure timely invoicing, payment, and contract administration.
- 13. Develop and coordinate submission of bids for conference and postseason hosting opportunities for athletics teams.
- 14. Develop and manage a team of student employees to assist in successful execution of unit responsibilities.
- 15. Liaison to university committees and working groups related to facilities use, space planning, capital projects, campus safety, and related areas.
- 16. Develop and implement credential systems for athletics and special events.
- 17. Adhere to all NCAA, Conference, and University policies, rules, regulations, and operational procedures.
- 18. Perform other related Departmental duties, as assigned.
- Perform other related duties and participate in special projects as assigned.
Qualifications :
Minimum Qualifications
Required :
- Bachelor’s degree in facilities management, sports management, business administration or related fields.
- Five or more years of demonstrated success in facilities management or related fields.
- Experience managing full-time, part-time and / or student staff.
- Demonstrated ability to administer high-quality events.
- Excellent organizational, management, communication and interpersonal skills.
Preferred Qualifications
- Master’s degree in facilities management, sports management, business administration or related fields.
- Experience managing collegiate athletics facilities.
- Experience leading and developing capital projects.
- Experience leading a unit or team.
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