Senior Administrative Assistant

Location : New York, NY, US

Careers that unlock the magic of human connection

Pernod Ricard is a global premium spirits and wine company. We're the team behind leading brands such as ABSOLUT Vodka, Jameson Irish Whiskey, Malibu, Kahlua Liqueur, Beefeater Gin, and Avion Tequila, as well as many more superior wines and exquisite champagnes!

Working at Pernod Ricard is all about igniting conviviality in all that we do. Derived from the French word, convivialite.

it means human connection, authenticity, friendly, and jovial. Conviviality is energy and spirit with a splash of je ne sais quoi and is a core philosophy around how we live and work at Pernod Ricard.

Here, we are team players, dream makers, trailblazers, movers and (cocktail) shakers. We have a passion for living life to the fullest, making new friends every day, and realizing our potential as people and as a business!

The salary range for this role, based in New York is $61,776.00 to $77,220.00 . The range will vary if outside of this location.

Base salaries are determined during our interview process, by assessing a candidate'sexperience, skills against internal peers and against the scope and responsibilities of the position.

Does this sound like you?

• You thrive in a fast-paced and high-energy environment.
• You take challenges head-on and aren't flustered in dynamic situations.
• You act as an owner, not a renter, and are the first person to roll up your sleeves and tackle a challenge.
• Details matter to you and anything less than perfection keeps you up at night.
• Your motto? "I look for solutions before there is even a problem."
• You embrace change. You are quick on your feet. You over-communicate.
• You work well in a team environment.
• You are intuitive and don't have to be told what to do.
• You enjoy working with senior leaders; making sure they are supported and put in a position to excel.
• You believe in and embrace the following values with passion - entrepreneurship, trust, ethics, conviviality.

Position Summary

Your primary responsibility will be to provide administrative support to the Vice President, Commercial Marketing & VP, Vice President, RTD & Convenience, and their teams, enabling these leaders to grow our brands and our business ahead of target and ahead of the competition.

Key to this success is the development and fostering of relationships within these teams and cross-functionally in the organization.

Major Responsibilities / Accountabilities

• General Administrative Support : Provide full administrative support to the Vice President, Commercial Marketing & VP, Vice President, RTD & Convenience, and their teams.
• Primary responsibilities include travel arrangements, calendar management, expense account filing and tracking, meeting planning.
• Manage Leadership Team staff meetings and track follow up and action items to ensure completion.
• Basic budgeting tasks on request (e.g. opening a PO).
• Project Management Leadership and Support :
• Lead Project Management of key team initiatives.
• Updating and maintaining calendars for marquee workstreams (1-2 yr).
• Creating stakeholder management tools (e.g. lists of invitees by function, contact and preferences).
• Supporting in-person meeting execution (organizing venues, hotels, transportation, and agendas etc.).
• Presentation Preparation :
• Build PowerPoint presentation supporting VP direction and priority team initiatives.
• Format and align messaging on key project decks.
• Communications Lead : Leadership in Team in company communications (i.e. : phone / mail / email, company notes, etc.).
• Meeting & Event Planning : Coordinate and manage team meetings, including :
• Hotel and venue contract negotiation.
• Coordination and logistics planning, including securing outside vendors.
• Budget management.
• Communication planning and execution before and during events.
• Calendaring : Maintain key dates on master calendar for the leadership team : QIM, distributor PEP, Talent Calibration, CODI planning and review meetings, division meetings and project meetings.
• Point Person / Team Advocate :
• Act as central resource for the team

Nature & Scope

Position typically works with all levels of managers and employees of PRUSA, providing information as directed by executive.

Communication can include sensitive information, requiring complete confidentiality and discretion in dealings with contacts.

Incumbent plans activities for this position weekly with individual initiative in daily routine. Decisions may impact the departmental leadership and organization as a whole.

Errors in judgment may cause expense to the organization.

Key requirements

• Education : Bachelor's Degree preferred, advanced training in MS-Office preferred.
• Experience / Background : Requires 3+ years of previous experience, supporting multiple individuals and / or groups in a fast-paced environment.

Beverage alcohol or other CPG experience preferred.

Required Skills / Competencies : A successful individual will demonstrate excellent verbal and written communication skills as well as outstanding aptitude for time management.

Detail orientation, interpersonal awareness, as well as proficiencies in problem-solving are key competencies for success.

Strength in building and maintaining relationships and interacting with individuals across all levels of the organization.

Must be able to handle sensitive information and maintain confidentiality.

Working Conditions

Work is performed in a typical office environment, with limited demands for movement and lifting. Normal visual acuity required for correspondence and computer terminal usage.

Occasional overnight travel required (

When you join Pernod Ricard, you'll experience a workplace that is rich in heritage, driven by our iconic brands and a long-standing commitment to sustainability, safety, and giving back to the people and communities where we work.

We know that happiness at work starts with that feeling of belonging you get from an inclusive culture where being uniquely you is celebrated.

Our values are lived, they drive our behaviors, and it's what brings our culture to life .

Our work philosophy celebrates the magic of human connection with the flexibility needed to provide one's most meaningful contribution.

We offer a flexible work policy, with most of our positions offering a hybrid or remote option. As a global employer, we understand that not everyone's working hours are the same, and we empower our employees to work the hours that make the most sense for their and their team's schedules.

We offer employees great benefits and perks to toast to a life filled with support. Check out PRUSABenefits.com for details.

Pernod Ricard USA is an Equal Opportunity Employer. It employs qualified individuals based solely on ability, training, and experience, and does not and will not, discriminate for or against any employee or applicant for employment or promotion based upon actual or perceived race, color, religion, sex, age, disability, national origin, citizenship, marital status, sexual orientation, gender identity, genetic information, military service or any other classification protected by law.

Offers will be subject to United States local terms.

Pernod Ricard USA is committed to the full inclusion of all qualified individuals. As part of this commitment, Pernod Ricard USA will ensure that persons with disabilities are provided reasonable accommodations for the hiring process.

To request reasonable accommodation during the application process, contact your talent acquisition manager.

Job Posting End Date :

Target Hire Date : 2024-08-30

2024-08-30

Target End Date :