PARTS CLERK/ADMINISTRATOR

Overview

Responsible for ordering and provisioning spare parts, materials and supplies used in the daily operation of the O&M site.

This position is responsible for the administration of inventory records, requisitions, purchase orders and documentation for stock on hand in storerooms.

Responsibilities

• Conduct procurement activities in compliance with company / customer corporate policies.
• Compliance with ELS safety program policies and procedures.
• Evaluate vendors for best cost and service.
• Organize, maintain and evaluate appropriate inventory levels to prevent out of stock events while operating in an effective and efficient manner.
• Track all parts / material issued or removed from stock to maintain inventory levels and correctly identify and record associated financial information.
• Maintain material / parts inventory information such as databases, records, etc., entering such data changes as issues, returns, receiving.

Data entry into the local CMMS system.

• Conducts periodic inventories and audits of usage in compliance with documentation procedures and requirements, according to ISO standards where applicable.
• Maintain high standards of professional conduct in relationships with suppliers. Communicate any performance problems with suppliers to management through organizational channels.
• Perform quality inspections on every item purchased and document non-conformities when they are discovered.
• Maintain monthly departmental budget.
• Maintain a valid driver's license and be insurable under the Employer's insurance policy.
• Maintains the record of purchase orders and requisitions for the site and reconciles order, receipt and invoicing documents.

May assist with or be responsible for coding all invoices for payment.

• May be required to do a continual review of inventory to include identifying obsolete, overstocked and under stocked material.
• Maintains good housekeeping practices.
• Ensures the security of all assets.
• Performs additional duties as required by management.
• Work schedule subject to site requirements.

Qualifications

• High School Graduate or General Education Degree (GED)
• Minimum 1 year previous experience in parts procurement and inventory control

PREFERRED QUALIFICATIONS :

• 3+ years' experience in parts procurement and inventory control
• Excellent computer skills to include Word, Excel and CMMS systems
• Knowledge of technical or automotive related parts
• Familiar with ISO standards and practices
• Experience with practices for safe storage and security of materials

ADDITIONAL SKILLS AND KNOWLEDGE :

• Ability to accept responsibility and account for his / her actions.
• Ability to use thinking and reasoning to solve a problem.
• Ability to take care of customer needs while following company procedures.
• Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Ability to focus on a goal and obtain a pre-determined result.
• Ability to formulate a sound decision using the available information.
• Ability to effectively build relationships with customers and co-workers.
• Possess the trait of being organized or following a systematic method of performing a task
• Ability to work with people regardless of race, gender, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, veteran status, medical condition or job type.
• Ability to get along well with a variety of personalities and individuals.
• Ability to obtain the proper resources to complete job assignment.
• Ability to identify and correct conditions that affect employee safety.
• Ability to be truthful and be seen as credible in the workplace.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to work under pressure with time constraints.
• Ability to complete assigned training in a timely manner.

Computer Skills : Microsoft Office Suite (Word, Excel, Power Point), E-Mail, scanning and copying equipment.

Other Requirements :

• Must be able to read, write, speak and understand English.
• Must be able obtain and maintain an Airport Security badge
• Must have and maintain a valid driver's license and be insurable under the Company's insurance policy
• Must be able to comply with the ELS Drug and Alcohol policy.

PHYSICAL DEMANDS : The physical demands of this position vary by day and are not based solely on a single workday.

Physical Demands

Lift / Carry

Stand

O (Occasionally)

Walk

O (Occasionally)

F (Frequently)

Handling / Fingering

F (Frequently)

Reach Outward

I (Infrequently)

Reach Above Shoulder

I (Infrequently)

Climb / Balance

O (Occasionally)

Crawl

O (Occasionally)

Squat or Stoop

I (Infrequently)

Bend or Kneel

I (Infrequently)

10 lbs or less

O (Occasionally)

11-20 lbs

O (Occasionally)

21-50 lbs

I (Infrequently)

51+lbs

O (Occasionally)

Push / Pull

10 lbs or less

O (Occasionally)

11-20 lbs

O (Occasionally)

21-50 lbs

I (Infrequently)

51+lbs

O (Occasionally)

Drive F (Frequently)

N (Not Applicable)

Activity is not applicable to this occupation.

I (Infrequently)

O (Occasionally)

Occupation requires this activity less than 5% of the time

Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs / day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs / day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5+ hrs / day)

Other Physical Requirements : Vision (Near, Distance)

WORK ENVIRONMENT

Office environment which may sometimes be located in a shop area. May be around dust, dirt, moving machinery, temperature changes and noise levels below OSHA minimum requirements. Use of PPE is required

ELS STATEMENT :

Elite Line Services (ELS) is an Affirmative Action / Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, gender identity, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, veteran status or medical condition.

If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact [email protected].

This email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process.

Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation.

Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response.

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