Executive Assistant

The Executive Assistant will provide high-level administrative assistance to Geben’s leadership team. The majority of support will focus on assisting the CEO with key responsibilities, including managing email and calendar activities, removing barriers or distractions that decrease her productivity, and strengthening her online presence.

Beyond the CEO, this person will partner with other members of the leadership team on various administrative and coordination tasks to ensure the smooth, efficient operation of the team and office.

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WORK WITH US

Here’s why you’ll love working at Geben Communication :

Think you’ve got what it takes to help us exceed client expectations?

Geben Loves Families 10 weeks paid leave, birth or adoption, mom or dad

GiveMoreGrowMore - 30 hours of paid volunteer time

Flexible work schedule, sick time and vacation days

Inspacation a required week-long sabbatical to rest and recharge

Top Boutique PR Firm in Central Ohio (Columbus CEO)

Top 10 Agency for Startups (Agency Post)

Media Relations Agency of the Year (Ragan Communications)

POSITION OVERVIEW

The Full Story.

We’re hiring an Executive Assistant who plays by ourHouse Rules. Details for this role include :

Responsibilities :

Email and Calendar Management :

Streamline the CEO’s inbox, ensuring prioritization of critical communications and effective management of email traffic.

Coordinate and optimize the CEO’s calendar, including scheduling meetings, responding to invitations, and ensuring effective time management.

Content Marketing Support :

Assist in developing and maintaining the CEO’s LinkedIn profile and other social media platforms (e.g., publishing content, identifying photos for upcoming posts, etc).

Client and Partner Engagement :

Identify and organize the sending of appreciation gifts to clients, partners, and friends of the company.

Assist in planning and coordinating logistics for client visits, including catering and hospitality services.

Administrative Support for Leadership Team :

Provide document and presentation support by preparing meeting materials and formatting documents.

Assist in managing travel arrangements and itineraries, particularly for visiting VPs, ensuring productive visits.

Support project management for leadership initiatives, maintaining internal communications, and managing the company-wide calendar.

Operational Support :

Assist in scheduling all-team meetings and managing all-team events.

Partner with the Operations team to execute certain company processes, such as pulling timesheet data or creating Slack channels

Share office reception duties, including answering company phone and general email inquiries.

Preferred Qualifications :

Proven experience as an Executive Assistant or similar administrative role.

Strong organizational skills with the ability to multitask and manage multiple projects simultaneously.

Excellent communication skills, especially verbal and written. Bonus if you are skilled at PowerPoint, Keynote and / or Canva to support visual communication.

Proficiency in office management systems, Google Suite, and Microsoft Office.

Proficiency in digital communication and scheduling tools, including LinkedIn for content management, Google Calendar, and Gmail, with a demonstrated ability to effectively utilize these platforms for business communications and organizational efficiency.

Ability to maintain a high level of confidentiality and discretion.

Personality Traits :

Strong initiative and the ability to work effectively under minimal supervision.

Confidence in making decisions and recommendations that align with the CEO’s pace and work style.

Adaptive and proactive in managing tasks and responsibilities.

Not suitable for individuals who are passive, require frequent direction, or lack confidence in their decision-making skills.

Work Environment :

While we support a hybrid work environment, this position requires a presence in our downtown Columbus office, most likely 2-3 days a week.

The successful candidate will be instrumental in fostering a welcoming and efficient environment, both for our team and for our visitors.

Why Geben?

Driven by purpose. We actively Give More. Grow More.’ A core part of our mission is providing opportunities for our team members to make a difference.

Spark change. We create social impact by partnering and connecting in our local communities across the country.

Curious to our core . We approach every challenge with an eye for insights that will accelerate growth and impact. We are flexible, mindful, generous, and dynamic leaders.

Do well by doing good. We believe that by giving back through volunteering time, providing pro bono services, or making financial contributions we’ll be rewarded in multiple ways.

o Time can be given to organizations that align with Geben’s values :

Women-, children- and family-focused orgs

Neighborhood / community development

Organizations that advocate for social change and more equitable communities

Programs that promote the health / education / safety of youth

Programs to support under-represented entrepreneurs and / or communities

Benefits

o Insurance : medical, dental, and vision with generous company contributions; company-sponsored short-term disability and life insurance.

Plus pet insurance for your furry friends!

o Financial : 401k participation on day one, competitive pay, company-wide rewards and bonuses

o Generous time off / leave : paid family leave, caregiver leave, unlimited PTO, flexible hours / work away options

o Work / life balance : self-care perks, home office set-up perks, Design Your Day stipend

o Career-growth : annual professional development budget, in-house leadership development, diversity, equity, and inclusion programs

Data shows that women sometimes pass on job opportunities because they don’t feel like they meet all the qualifications listed.

Keep in mind that these descriptions are general overviews, not a mandatory comprehensive list. If you believe you have the skills and drive to help Geben grow, we want to hear from you!

APPLY

Are you ready to join us?