Administrative Assistant Contract Strategic Staffing SolutionsTampa FL1 month ago

STRATEGIC STAFFING SOLUTIONS HAS AN OPENING!

This is a Contract Opportunity with our company that MUST be worked on a W2 Only. No C2C eligibility for this position. Visa Sponsorship is Available! The details are below.

Job Title : Administrative Assistant

Contract : 12+ Months

Location : Ybor City, FL

On Site 3 days a week

Job Order # : 235942

PRIMARY DUTIES & RESPONSIBILITIES

• Compose and type letters and memoranda or answer correspondence not requiring supervisor’s attention
• Set up and maintain files of department documents and records, ensuring accurate and logical organization of files, controlling confidentiality as necessary.
• Typically, may include coordination and organization of all record retention activities for functional group
• Organize and maintain files of manager’s correspondence and records, as well as follow-up on pending matters as needed.
• May calculate and submit expense reports for manager.
• Administer office supply inventory and purchase requisition process
• Respond to non-routine, moderately complex inquiries and customer calls concerning area activities with some degree of latitude and judgment using existing policies and procedures.
• First level of support for problem resolution.
• Coordinate meetings and prepare associated agenda and arrangements for management team which may involve external parties, off-site locations and / or travel arrangements.
• Prepare meeting materials and presentations.
• Coordinate collection and preparation of administrative and operating unit reports and presentations.
• Prepare special reports, gather and summarize data.
• Review and prepare simple analysis of requested information or data.
• Coordinate budget preparation, performing variance analysis, project reforecasts, and tracking, scheduling and reporting of information
• May handle complex payrolls, involving knowledge and compliance with bargaining unit contracts.
• Coordinate with other support staff to ensure smooth implementation / completion of activities and workflow
• Make interpretations and recommendations as appropriate.
• May develop appropriate methods to handle information, (i.e. procedure manuals) and provide guidance to less experienced administrative staff.
• Carries out special projects and assignments as requested.

QUALIFICATIONS

Education Required :

High School diploma or GED required. Preferred : Some additional courses after high school strongly desired.

Experience Required :

• Minimum two years in the Administrative Specialist role (Level 2 of Progression) or minimum of four years of related administrative experience in progressively more complex roles / assignments
• A college degree from an accredited institution may be considered in lieu of up to 2 years of the overall related experience.

Preferred :

Experience in a utility environment desirable.

Knowledge / Skills / Abilities Required :

• Must be able to successfully perform the duties and responsibilities required of all previous levels in progression, if applicable
• Must have solid computer hardware and software skills for spreadsheet usage, data manipulation / analysis; entering data into more complex spreadsheets with the ability to maintain the spreadsheet functionality and integrity of data
• Producing graphic material and presentations
• Knowledge of MS Outlook and maintaining calendars
• Must be detail-oriented, have strong administrative, interpersonal and communication skills with the ability to communicate effectively and read and comprehend policies, procedures and instructions
• Must use varying degrees of independence, judgment and discretion, possessing logic and common sense to solve problems.

Preferred :

• A knowledge of departmental operations, policies and procedures (i.e. contractual agreements, administrative policies), company budgetary methodology and procedures, and other company policies is preferred.
• Experience with utilities operations / department specific software systems; excellent oral and written communication skills strongly desired

Job ID : JOB-235942

Publish Date : 07 Jun 2024

Tagged as : Administrative Assistant