Administrative Assistant

Frost Brown Todd LLP, a national law firm of 1000+ legal and business professionals in seventeen markets, is currently seeking an Administrative Assistant to join our Cincinnati office.

The Administrative Assistant will be responsible for providing high-level administrative support to the Regional Office Manager and C-Suite executives.

A successful candidate will be a self-starter with a client service mindset who is highly organized, able to manage multiple priorities and work collaboratively with others in a fast paced, team-oriented environment.

Strong communication skills, excellent judgement, and the ability to deal discreetly with confidential information are required.

Key Responsibilities :

• Provide administrative support to the Regional Office Manager, C-Suite executives and other managers as assigned. Support may include miscellaneous typing, answering phone calls and taking messages.
• Assist with travel arrangements and submit travel expenses for reimbursement.
• Assist the Regional Office Manager with employees’ timesheets.
• Assist the Regional Office Manager with scheduling employees' PTO time and arranging appropriate coverage.
• Maintain, coordinate and track the opening and terming of leases. Communicate with lenders as needed to make payments or add / remove items from leases.
• Process invoices for approval using the firm’s accounting software.
• Reconcile and code monthly credit card statements.
• Assist with calls regarding facility issues related to the building and parking garage.
• Assist with the scheduling and planning of meetings.
• Provide backup reception coverage as needed.

Job Requirements :

• High School Diploma.
• Approximately 3 years on the job experience necessary in order to perform complex administrative duties in a professional service setting.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proofread typed material for grammatical, typographical and spelling errors.
• Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
• Interpersonal skills necessary in order to communicate and follow the instructions effectively from a diverse group of clients, attorneys and business professionals and provide information with ordinary courtesy and tact.
• Ability to observe confidentiality of employee matters.

Frost Brown Todd offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k / profit sharing retirement package.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Frost Brown Todd is fully committed to equality of opportunity in all aspects of employment. It is the policy of Frost Brown Todd to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.