Director of Faculty Services

Working at Lewis & Clark College

The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives.

For benefit-eligible positions, we offer a competitivebenefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply.

All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

PRIMARY PURPOSE

The Director of Law Faculty Services, plays a crucial role by reporting directly to the Associate Dean of Law Faculty and providing executive assistant support.

Key responsibilities include managing the offices of the Associate Deans, supporting the curriculum, colloquium, and promotion and tenure faculty committees, overseeing curriculum planning, and leading the faculty support staff.

The ideal candidate will possess extensive experience in administrative roles, and advanced proficiency in computer applications.

Given that this position remains constant while the Associate Deans and faculty committee chairs may change, the Director is essential in providing institutional memory and carrying significant delegated responsibilities.

Success in this role requires exceptional skills in managing complex office operations, coordinating activities of faculty committees, leading a team of staff, and ensuring institutional continuity within a dynamic academic setting.

ESSENTIAL DUTIES

Executive Administrative Support

• Manage the Associate Deans’ Offices, including operational systems, correspondence, and calendar management
• Develop, disseminate, and interpret department policies and procedures.
• Gather and analyze data, prepare reports, and maintain historical files
• Support the faculty committees outlined in the primary purpose paragraph
• Develop meeting agendas, take and distribute minutes, and manage follow-up tasks and tracking of action items
• Manage faculty promotion timelines, processes, and all support documentation

Faculty and Adjunct Support

• Manage the three-year curriculum planning processwith the Associate Dean for Academic Affairs
• In coordination with the Dean’s Executive Assistant, transition and orient new faculty members
• Manage the timeline and process for faculty promotions
• Facilitate all adjunct hiring and onboarding processes
• Work with the director of the advocacy center to coordinate moot court competition arrangements
• Support faculty research, including managing budgets, summer research grants, and scholarship publications
• Coordinate the placement of student research assistants and fellows with faculty research, including the hiring process

Supervise Faculty Support Staff

• Supervise the day to day activities of faculty support staff team of 5 according to the union’s Collective Bargaining Agreement and in coordination with Human Resources
• Provide constructive and timely performance evaluations with developmental support
• Handle discipline and termination of employees in accordance with university policy and in coordination with Human Resources

Additional Responsibilities

• Update faculty web pages
• Manage Scholastica account
• Manage some group emails
• Perform other duties as assigned

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS

• Ability to act with integrity, professionalism, and confidentiality
• Proficient knowledge of web-based systems
• Knowledge of database management, analytical analysis and reporting
• Proficient knowledge of Microsoft products
• Excellent interpersonal, negotiation, and conflict resolution skills
• Commitment to promoting diversity and inclusion in the workplace
• Demonstrated kindness and compassion in all interactions
• Superior time management skills with a proven ability to efficiently manage multiple, concurrent, and time-sensitive projects and priorities
• Superior problem-solving abilities to meet ambiguous and multicultural needs; demonstrated ability to approach problem-solving with empathy and a collaborative mindset

REQUIRED EDUCATION / EXPERIENCE

• Bachelor’s degree or an equivalent combination of relevant education and experience
• 5 years of experience working with a diverse range of individuals, including resolving and de-escalating issues, and handling significant responsibilities
• Supervisory experience
• Budget management experience

PREFERRED EDUCATION / EXPERIENCE

Experience in a higher education setting

WORK SCHEDULE

• Full Time
• 37.5 hours / week
• Benefits Eligible : Yes

PAY RATE

• FLSA STATUS : Exempt
• Starting at $78,000 per year with consideration for experience

PHYSICAL REQUIREMENTS

• General office environment
• Prolonged periods of sitting at a desk, working on a computer
• Communicate effectively via phone, email, online meetings, and in person
• Must be able to lift up to 15 pounds at times
1 day ago