ADMINISTRATIVE ASSISTANT 3

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Job Description

Employment Type : Contract

City : Sunnyvale

Are you the right candidate for this opportunity Make sure to read the full description below.

State : California

Status : Accepting Candidates

Description : As an ADMINISTRATIVE ASSISTANT SR, you're at the heart of your team's business operations and activities, and the soul that keeps your team moving forward.

You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.

You move quickly with the changing environment and are up to date with the latest Moto products and services, using that knowledge to strategically support your team's projects.

In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Responsibilities

• Manage complex, ever-changing calendars and scheduling.
• Coordinate heavy domestic and international travel (both business and personal).
• Expense report preparation and follow-up.
• Partner with the executive team to coordinate logistics and presentations for Town Halls, Executive Off-Sites, and other company-wide meetings.
• Act as a poised professional liaison, problem solver, facilitator, and gatekeeper leveraging your skills, experience, and intelligence to maximize Executives' time and attention.
• Screen incoming calls and correspondence and respond independently when possible.
• This role at times requires off-hours responsiveness (for example, when the SVP is in a different time zone).
• Proactively arrange meetings involving numerous participants in various departments and locations.
• Arrange and coordinate highly complex travel reservations and itineraries; may include international travel, multiple travelers, unique arrangements, etc.

Minimum Qualifications

• BA / BS degree or equivalent practical experience.
• 5 years of direct executive support experience.

Preferred Qualifications

• Ability to quickly learn new tools and technologies.
• Interest and experience in using technology and the Internet to improve work efficiency.
• Expectation of complete confidentiality on all business matters.
• Ability to effectively communicate and collaborate with a diverse range of people and job functions.

Requirements

• Bachelor's degree or equivalent education.
• 5+ years experience supporting senior-level executives.
• Advanced proficiency with Google Applications (Gmail, Calendar, Drive, Sheets, Docs, Slides, etc.)
• MS Office skills (Word, Outlook, Excel & PowerPoint) and very tech-savvy (Office, Mobile and other technology-video conferencing, telephony).
• Excellent administrative, time management, and organization skills.
• Significant experience interacting with all levels of executives (internal and external).
• Excellent interpersonal skills; exceptional verbal and written communication skills.
• Willingness to do what it takes to contribute to the SVP's success and the success of the company.
• A high level of discretion and confidentiality for both business and personal affairs.
• Good judgment, strong common sense, and excellent attention to detail.

Personal Attributes

• Ability to manage multiple tasks and assist multiple team members at the same time.
• Demonstrated initiative, flexibility, teamwork, and maturity under pressure, anticipating and resolving problems before they escalate.
• Polished professional appearance and demeanor, well-developed business acumen.
• A positive, upbeat personality, high energy, and able to juggle a high-velocity pace.
• Ability to work in a fluid and ambiguous environment.

Additional Information

All your information will be kept confidential according to EEO guidelines.

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