Administrative Assistant (Creative Operations)

Overview

Placement Type : Temporary

Temporary

Salary : $35 - $40 / hr

$35 - $40 / hr

Start Date : 10.28.2024

10.28.2024

We are seeking an Administrative Assistant to support several Sr Managers in our Creative Operations organization. In this role, you will coordinate between multiple team leads and their respective groups and cross-functional partners.

This role is for a highly organized, resourceful, and adaptable team player, who is both creative and results oriented and has a passion for helping teams run smoothly.

This position requires a tenacious self-starter with experience in an executive assistant role within a dynamic high tech environment.

We require that candidates have significant experience in assisting senior leaders in current or past positions.

Primary Responsibilities :

Responsibilities will include but are not limited to :

• Assist Creative Operations senior leaders and their teams with administrative tasks.
• Heavy calendar management. Meeting prioritization and scheduling between multiple senior leads, their teams and cross functional partners.
• Adjust schedules due to changes from conflicting meetings that come up last minute.
• Liaise with executive admins to coordinate scheduling of key leadership meetings
• Arrange domestic and international travel and process expense reports as needed.
• Assist with note-taking in select meetings and help drive post-action items
• Assist with coordination and communication of on-site team meetings and events, including room reservations, catering, team building events, business offsites, and All Hands meetings.
• Liaise with local site teams and corporate meetings and events teams as needed
• Answer correspondence and redirect as needed to appropriate team members
• Assist with communicating team updates

Key Qualifications :

• 4+ years experience supporting Sr Manager level or higher discipline leads and / or cross-functional teams in an administrative / coordination capacity
• Experience working with / understanding the needs of creative organizations
• Experience collaborating with distributed teams - the role will be primarily working with teams across Cupertino, Culver City, and New York - as well as stakeholders across EMEA and APAC timezones
• Experience planning, coordinating and communicating team meetings and events, in person and virtually with distributed teams
• Comfortable operating as part of a greater team of administrative assistants that support one another
• Strong attention to detail and accuracy
• Superior organization skills - has an organized approach to time management, and is adaptable to inevitable changes
• Works effectively with minimal guidance and supervision, and can independently problem solve
• Adept and professional in communication with cross functional stakeholders and senior management
• Consistently adapts / improves their processes to get things done more effectively
• Discretion in handling confidential materials and issues
• Experience with Apple Mail, Apple Calendar, and Apple productivity apps (Keynote, Numbers, and Pages)
• Experience with virtual collaboration tools (Quip, Slack, Webex)
• Willingness to be available after business hours on occasion
• Education : Bachelor's degree or equivalent experience

The target hiring compensation range for this role is $36 to $40 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

Client Description

Our client, a leader in consumer electronics, is one of the greatest, most innovative, world-changing companies ever created! More like a cluster of start-ups versus a large company, they are single-handedly credited with creating some of the most impactful products of this generation.

Working alongside some of the brightest and most talented people, the work you do here will add up to something big that could not be done anywhere else.

There is no doubt that your best work will be brought out achieving some hefty goals at a heroic pace.

One thing we know is that you WILL NOT ever be bored.

Here are some more things you can expect :

• Wi-fi equipped shuttle service
• Free parking
• Onsite cafeteria

WORKING WITH AQUENT : long-term assignments with Aquent gets you access to some pretty cool things :

• You're paid weekly
• Subsidized health (including term life and LTD) and dental benefits after your first four weeks of work (averaging at least 20 hrs / wk)
• Access to Fidelity 401(k)
• Access to FSA Program
• Direct deposit for your pay check
• Access to our Talent Rewards Program (we reward for referrals!)
• Access to free online courses via Aquent's Gymnasium, to help you develop your skills : http : / / gymnasium.aquent.com /
• Access to free online courses via Lynda.com
• Aquent support : your Aquent Agent checks in with you during the course of your contract to make sure you're happy and progressing according to your expectations (we're also there to be looking for new opportunities for you when you're close to wrapping up)
2 days ago