Assistant Project Manager

Job Description

Job Description

Job Title : Assistant Project Manager

Department : Operations

Position Type : Full-Time

Position Description :

The Assistant Project Manager is responsible for the management and implementation of construction project controls, project administration, document management, and technical coordination for assigned projects.

This role involves overseeing communication among project team members, coordinating with various stakeholders, and ensuring adherence to safety and compliance requirements.

Reports to : Project Manager, Project Director, Director of Operations

Essential Duties and Responsibilities :

Develop a comprehensive understanding of contract documents, including client contracts, plans, specifications, and applicable codes.

Ensure strict adherence to safety, ethics, and compliance requirements at all times.

Facilitate effective communication among all project team members.

Coordinate procedures with design professionals, consultants, owners, and subcontractors for information flow, approvals, meetings, reporting, and applications for payment.

Collaborate with preconstruction, estimating, and purchasing teams in the development of Guaranteed Maximum Price (GMP) or initial project budgets.

Coordinate preconstruction efforts related to Project Engineering and specific project needs.

Conduct thorough reviews of construction documents to assess constructability and quality assurance / quality control (QA / QC).

Address concerns with appropriate design professionals for resolution.

Participate in the preparation of various studies, recommendations for materials and methods, and cost estimates.

Prepare detailed contract item lists, including significant items required for project construction. Develop trade scope of work documents for bid packages, major material, and equipment purchases.

Create and manage a procurement schedule for subcontractors, major materials, and equipment to ensure timely buy-outs and adherence to the construction schedule.

Support the Project Manager and / or CFO in managing the project's financial status, including preparation of project status reports and ensuring accuracy of financial reports.

Document and participate in job meetings, owner-architect meetings, and coordination meetings.

Manage the subcontract change order process, including reviewing subcontractor estimates, negotiating change orders, obtaining owner approvals, and preparing subcontract change orders.

Oversee document control and design updates, including posting and publishing design updates, changes, revisions, and notifications.

Process client and subcontractor pay applications.

Manage project close-out tasks, including securing warranties, guarantees, final acceptance of work, subcontractor and vendor close-out, final payment, and records retention.

Qualifications :

Bachelor's Degree in Construction Management, Engineering, or a related technical field, and / or a minimum of ten (10) years of project supervision / engineering experience in commercial general contracting or construction management.

Experience in construction cost estimating, purchasing, scope development, project engineering, and subcontractor coordination.

Experience in project scheduling development and implementation.

Strong verbal and written communication skills.

Proficiency in computer applications, including Microsoft Office and other administrative software for project delivery.

Minimum OSHA 10-Hour Training.

Demonstrated leadership and interpersonal skills.

Ability to function successfully in a fast-paced, team-oriented environment.

Physical Demands and Work Environment :

Job duties may require climbing stairs, using construction hoists / elevators, and climbing ladders for site observation and visits.

Work environment may include elevated surfaces such as roofs and platforms, exposure to loud machinery, high decibel levels, and dust particles.