OFFICE MANAGER

POSITION GOAL

To provide clerical and functional support to the department director / administrator involving in depth knowledge of departmental and School Board policies, practices and procedures.

ESSENTIAL PERFORMANCE RESPONSIBILITIES

The Office Manager shall carry out the essential performance responsibilities listed below.

• Follow instructions, established policies and procedures in the performance of clerical work in support of the administrative functions of the office.
• Assist the director / administrator with a wide diversification of programs / activities.
• Plan, initiate and carry out clerical and other administrative activities, including limited secretarial duties.
• Arrange for conferences, including space, time and place; inform participants and provide information required.
• Serve as recording secretary at conferences / meetings / hearings; prepare minutes for distribution.
• Receive / disseminate incoming mail; compose appropriate responses to inquiries that do not require the director's / administrator's personal attention.
• Screen telephone calls, ascertain nature of business, and answer, if possible, or refer to correct department; greet visitors, offer suggestions and guidance in order to maintain good public relations for the school system.
• Keep informed of department staff's locations and actions in case of emergencies.
• Work on special projects, involving researching, collecting, analyzing and evaluating data to be submitted as background material for staff use.
• Meet and deal effectively with general public, staff members, students, teachers, parents and administrators, using tact and good judgment.
• Provide functional leadership to other clerical staff personnel.
• Operate standard office equipment, such as any generation of typewriter, calculator, CRT terminal, microcomputer, word processor, duplicator, etc.

as well as equipment developed or advanced from future technology.

• Participate, successfully, in the training programs offered to increase the individual's skill and proficiency related to the assignment.
• Review current developments, literature and technical sources of information related to job responsibility.
• Ensure adherence to good safety procedures.
• Perform other duties as assigned by the department head.
• Follow federal and state laws, as well as School Board policies.

MINIMUM QUALIFICATIONS & EXPERIENCE

• Standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
• Six (6) years of related work experience.
• Ability to establish and maintain effective working relationships with other employees and the general public.
• An excellent command of English grammar.
• Ability to independently compose correspondence and prepare reports in an articulate manner.
• Ability to exercise independent judgment and make decisions.
• Ability to understand and carry out complex oral and written instructions.
• Ability to handle a variety of tasks simultaneously.
• Experience in using electronic office automation equipment is required.
• Computer skills as required for the position.

Must have passing test scores :

Computer Keyboard Skills :

• Speed - 40
• Accuracy - 70
• The hiring administrator may specify preferred, appropriate additional qualifications as may be related to the job.
• Two (2) years of education in business / secretarial coursework from an accredited college or university (normally an associate's degree program).
• Two (2) years of related work experience.

PREFERRED QUALIFICATIONS & EXPERIENCE

Bilingual skills preferred.

The hiring administrator may specify preferred, appropriate additional qualifications as maybe related to the job.

SIGNIFICANT CONTACTS-frequency, contact, purpose

PHYSICAL REQUIREMENTS

TERMS OF EMPLOYMENT