ECE Family Navigator - Early Childhood Education Department (2024-25)

DUTIES : Incumbent may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but are intended to accurately reflect the principal job elements.

ESSENTIAL FUNCTIONS :

• Serve as a liaison between the families and collaborators from the school, community, educators, school district, and social agencies committed to the welfare of the students.
• Develop strength-based relationships and open communication with parents / families.
• Promote and publicize district outreach, open house events, and relevant activities.
• Participate in and support district activities and programs for families such as outreach, open house, workshops, meeting, community events, and to families navigate OUSD school system
• Collaborate closely with principals, parent liaison and school secretaries on ECE activities planned.
• Provide individualized consultation and assess each family’s needs for child care and related resources, including subsidized child care and care for children with special needs
• Assemble, compile and distribute information pertinent to families such as community resource information, programs or legislation as requested.
• Facilitate outreach to low income communities, community leaders, and organizations for the development of resources and building partnerships with community members.
• Provide appropriate referrals and advocacy for parents and families as needed, and progress monitor measured outcome of services provided for supporting parents and families in meeting their goals.
• Coordinate with community partners and families to identify resources for families in the community, and provides up-to-date referral information on community resources
• Aid family in completing appropriate applications and forms to support successful enrollment
• Support in a seamless enrollment process to preschool and elementary.
• Ensure the enrollment process and files meet the compliance and regulatory requirements for Alameda County Pilot / Title 5 and for Community Licensing, Title 22 requirements, and other CDE management bulletins.
• Maintain integrity and confidentiality of family and student eligibility records.
• Coordinate with community partners to create a seamless transition and referral system for resource families seeking immediate access to child care, where needed.
• Involve parents / families in evaluation of parent meetings, workshops and surveys parents / families and school personnel to determine effectiveness of the programs.
• Translate or arrange for translation for non-English speaking families.
• Assist with the implementation of universal screening utilizing the Ages and Stages.
• Maintain various printed / published and electronic documents and / or records (e.g., program participation, contact sheets, agency referrals) for reporting required data, information, and / or documentation.
• Prepare various written materials (e.g., newsletters, reports, logs, memos, handouts) for the documenting activities, providing written reference, and / or conveying information.
• Provide excellent customer service in a culturally, ethnic and linguistically appropriate way that empowers and supports each family and their individual needs.
• Attend and participate in training, professional development and meetings as requested.
• Provide data for various reports (e.g., program participation, activity) for meeting program, district, state and federal requirements.
• Respond to inquiries from various sources (e.g., parents, community agencies, auditors, students) for providing information, guidance, and / or technical assistance.
• Maintain program related records including sign-in sheets, parent demographic forms and workshop evaluations.
• Understand historical inequities in the Oakland community and amongst cultural groups.
• Perform related duties as assigned.

QUALIFICATIONS :

The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and / or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities.

Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position.

KNOWLEDGE OF :

• Individual and community health and social problems encountered by the local population as they relate to preschool and school age children, enrollment in the school system and class attendance by students
• Opportunities for professional development relating to parent involvement, engagement, and leadership in order to gain new knowledge and skills.
• School objectives, programs and requirements.
• Community service agencies and resources.
• Culturally, ethnic, and linguistically relevant and relationship based strategies for family engagement

ABILITY TO :

• Travel to and from locations
• Express complex ideas with clarity and precision in written documents
• Maintain strong interpersonal and organizational skills
• Handle multiple tasks simultaneously
• Make effective public presentations of program information
• Identify and relate effectively to individual and family cultural and sociological differences as they exist in the local population through a strength-based asset lens
• Prepare clear, sound, accurate and informative reports
• Maintain needed records and files
• Communicate successfully with teachers, families, administrators, and students
• Schedule parenting events and support meetings
• Assist with conducting parent satisfaction surveys
• Attend ECE activities including periodic evening and weekend events
• To write and speak clearly
• Computer literate in excel, PowerPoint, word, google voice, zoom, and relevant applications

PREREQUISITES :

Bachelor Degree or its equivalent required (2 years of similar and relevant work level experience 1 year of college) with coursework in social services or related field.

A combination of experience and education maybe used to meet the Bachelor Degree requirement; however, the work experience years used to qualify for the Bachelor Degree requirement cannot be used to meet the work requirement.

• Two years of work experience in the areas of social services or education
• 2-4 years of experience working in parent education, parent advocacy programs involvement programs
• Second language ability preferred
• Experience in collaborative leadership
• Valid First Aid and CPR certificates or must be obtained within sixty days from date of hire
• Valid California Driver’s License, if applicable

PRE-EMPLOYMENT PROCESS :

Employment eligibility will include fingerprints, tuberculosis and / or other employment clearance

WORKING CONDITIONS

ENVIRONMENT :

Indoor office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions;

exposure to a variety of childhood and adult diseases and illnesses; occasional exposure to a variety of weather conditions

PHYSICAL REQUIREMENTS :

• Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds;
• bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties;

seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, walk over uneven ground.

NON-DISCRIMINATION POLICY

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.