Office Assistant
Full Job Description
The ideal candidate will be great at dealing with new and existing customers, crews, managers, etc. They will be self-efficient, and able to work at all levels be it busy and fast paced, or able to find ways to be productive during slower periods.
Primary Responsibilities
- Answering and directing phone calls
- Scheduling inspections
- Scheduling subcontractor crews for projects
- Maintaining customer files, paperwork, etc.
- Maintaining subcontractor files, paperwork, etc. Distributing checks to crews.
- Ability to speak to insurance adjusters, and work through the insurance process.
- Complete social media posts and marketing on platforms such as Facebook, Nextdoor, Instagram, etc.
- Maintain a clean and presentable office area.
- Assist in coordinating jobs
- Pulling permits for jobs, and licensing in new municipalities as need.
- Create invoices in Quickbooks / Xactimate
- Paying invoices
Minimum Qualifications
- 2 years' work experience in a comparable setting.
- Must be able to work independently and as part of a team with strong attention to detail and highly developed organizational and problem-solving skills
- The ability to multitask in an environment with quickly changing priorities.
- Experience using Microsoft Office Suite, familiarity with QuickBooks billing CRM systems
- Excellent customer service skills with the ability resolve issues with practical solutions
Plenty of room to grow for the right person! Bonus opportunities as well.
Prior experience in the construction or insurance industry is helpful.
Applications submitted without a resume will not be considered.
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