Receptionist

Job Description

Job Description

Aspen Careers is partnering with a national law firm located in Columbus, Ohio to fill the following position :

Position Title Receptionist / Office Assistant

Company :

This national firm continues to be acknowledged and awarded for its inclusive and rewarding work environment, its displays of employee appreciation, and the opportunities it offers individuals to expand their skills in a family-friendly environment.

The firm has been recognized multiple times as a top 50 law firm for women and working mothers.

How this employer shows appreciation :

• Employee Assistance Program
• Parental leave
• Backup Care Program
• Generous paid time off
• Culture of care, respect, and dignity
• Attractive work-life balance
• Medical / Dental / Vision insurance
• Parking stipend
• Group Life Insurance & AD & D
• Short-term & Long-Term disability insurance
• 401K
• Profit sharing
• Flexible spending account

Responsibilities :

• Greet visitors, contact appropriate employees, and manage visitor office reservations and requirements.
• Answer main switchboard calls, convey messages to attorneys and team members, and monitor / report suspicious behavior.
• Schedule and confirm conference room reservations, manage catering, and set up for internal meetings / events.
• Handle HVAC requirements, office maintenance, and assist with light administrative duties and special projects.
• Maintain a professional and clean receptionist area, analyze invoice / expense reports, and manage vendor payments.
• Manage records, data entry, and process requests through LegalKEY; assist with IBS Security System, parking validation, invoice payments, and vendor coordination.
• Support maintenance requests and provide backup for Office Administrator.

Qualifications :

• Excellent communication skills, telephone etiquette, and ability to maintain a professional demeanor, strong interpersonal skills for client, attorney, and staff interactions.
• Highly organized, detail-oriented, able to multi-task, meet deadlines, work under pressure, and manage calendars effectively.
• Exceptional judgment, discretion in handling calls and confidential information, and a proactive team player who can also work independently.
• Two to Five years of administrative law firm experience preferred, strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook), and flexibility for overtime.

Ready to apply? Have questions or want to hear more? We are happy to help! Please call our office at 614-992-1010 or email your resume to Shelley Baxter @ sbaxter@aspen-careers.

com for immediate and confidential consideration.

For a complete listing of all our openings please visit our website at www.aspen-careers.com.