Genetic Counseling Program Coordinator

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Job ID

364503

Location

Twin Cities

Job Family

Student Services

Full / Part Time

Full-Time

Regular / Temporary

Regular

Job Code

8461PS

Employee Class

Civil Service

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About the Job

The Genetic Counseling Program in the Department of Genetics, Cell Biology and Development is seeking a program coordinator.

This role will partner with the Program Director to support students from program acceptance through graduation.

The pay range for this position is $48,000 - $56,000 annually.

Job Duties : Advising : 40%

Advising : 40%

Provides primary program support for approx. 20 graduate students in the Molecular, Cellular, Developmental Biology & Genetics M.

S. Genetic Counseling Graduate program, directing students to the Director of Graduate Studies (DGS) or their faculty advisor as appropriate.

• Advises prospective and current graduate students on program requirements, milestones, and planning strategies, including admissions and the application process;
• transitions from other programs and / or readmission to the program; campus visits and relocation; registration; funding options (fellowships and assistantships);

non-resident tuition waivers; and health insurance.

Refers graduate students to mental health resources on campus as needed (Boynton Mental Health Clinic, Student Counseling Services, Disability Resource Center, ISSS).

Monitors graduate student progress, including via the Graduate Planning & Audit System (GPAS). Initiates contact with students and faculty, bringing concerns to the attention of students, the DGS, faculty advisors, and student committees as appropriate.

Works with the DGS, faculty advisors, student review committee, and / or chair of the department to recommend solutions to academic and programmatic difficulties as necessary.

Meets as needed with each graduate student cohort to review expectations of timely progress toward degree, and to assist in planning steps toward that end.

Maintains graduate student records and permanent files. Uses Box, Google Drive, UM Reports, Reporting Center, PeopleSoft system, Coursedog, Advisor center, department website and intranet, and other software (word processing, database systems, etc.

to complete responsibilities. Responds to program inquiries, including policy and procedure questions, by email, phone, and in-person.

Program Management and Administration : 40%

First point of contact for the Molecular, Cellular, Developmental Biology & Genetics M.S. Genetic Counseling Graduate program.

Serves as a resource for faculty, staff, and students on graduate program policy, including applicable CBS / Medical School- and Graduate School-level policies.

Coordinates policy evaluation and review as needed, including consultation with students, faculty, departmental administration, and the Graduate School.

Initiates and prepares analyses and recommendations on new policy or changes in current policy in consultation with program faculty, and participates in developing department-level policies and procedures regarding graduate students with assistance from the Deans' offices.

Responds to requests for program information, data, and / or reports from department administration, CBS / Medical School, the Graduate School, and others (Finance, HR, Preaward) as needed.

Maintains data on all aspects of the graduate program, including but not limited to fieldwork rotations, applicants, current and former students, graduate student placement, and funding commitments.

Functions as a liaison with relevant academic departments, programs, and units.

Manages graduate program admissions process, including application processing in Slate; Graduate School application requirements;

file review; fellowship nominations; letters of offer, rejection, or waitlist; recruitment event planning; and all inquiries.

Coordinates process with the MCDBG Admissions team, DGSs, and department head. Collaborates student representatives and faculty, who help coordinate campus visits.

Manages graduate program fieldwork process, including mandatory trainings such as HIPAA; fieldwork requirements such as vaccinations and background checks;

and all inquiries from supervisors or healthcare systems about student rotations.

Establish and manage guest speakers and fellows in fellowship-related events. Monitor and track student participation in events including professional development and grant related efforts.

Coordinates annual supervisor, advisory committee, strategic planning, admissions, and curriculum meetings.

Initiates and facilitates processes for graduate student competitions and / or awards, including collection, completion, and submission of applications for the Richard King Fund.

Also includes ensuring documentation of the decision-making process for competitive awards (for audit purposes).

Processes departmental tuition waivers and health insurance authorizations for applicable graduate students.

In collaboration with the Communications and IT teams, ensures accuracy and clarity of up-to-date information on the department's graduate program web and intranet page(s).

Organizes and creates the UMNGCP Communications, a weekly newsletter that showcases both student and faculty events, UMN events, DEI events, and additional information.

Monitors and meets applicable deadlines. Identifies data collection and operational problems and develops solutions as appropriate.

Independently troubleshoots and manages the day-to-day operations of the graduate program office.

Generates and distributes permission numbers for graduate courses to students outside of the department.

Manages the undergraduate course scheduling in conjunction with the director of teaching

Consult with OCM / AHC on room scheduling and resolve any classroom issues that may arise, utilize CCS to control class sizes, adjust enrollment as needed, and assign course instructors.

Review and make edits to current courses in ECAS. Advise faculty on policies and procedures for new courses and grade submission

Annually update PCAS to ensure the graduate program has the correct requirements in place to feed the Graduate Program & Auditing System (GPAS)

Program Planning : 15%

Works with the MS DGS and leadership team to manage the graduate program, including : Participates on the following committees : Executive, Student Review, Admissions, Recruitment, Alumni,and Curriculum to establish agendas, meet deadlines, and provide additional support needed in areas throughout the graduate program.

Plans, designs, and coordinates presenters for the new student Fall Orientation program.

Annually reviews and updates the Genetic Counseling Program related Handbooks and standard operating procedures.

Meets regularly with the program faculty leadership team to address graduate student questions and / or concerns regarding the program.

Initiates, manages, and supports program and department-wide DEI initiatives, and projects relating to the graduate program.

Participates in graduate student recruitment events such as National Society of Genetic Counselors and Graduate School Online Fair

Other : 5%

Work independently and as a team member with limited supervision. Coordinate and work collaboratively with other department staff.

Attends and participates in department staff meetings and strategic planning.

Attends meetings and participates in the work of the Graduate Program Coordinator (GPC) Network.

Member of the Graduate Program Coordinator Network Leadership Committee

Other departmental duties and responsibilities as assigned and / or required.

Maintain office supplies, equipment, and materials

Communicate with Facilities Management regarding genetic counseling office space

Qualifications

Required Qualifications :

BA / BS degree or a combination of education and relevant work experience to equal at least four years.

At least 6 months of experience working with a graduate program.

Preferred Qualifications :

Experience working with healthcare related educational program

Completed the Mental Health Advocate Training

About the Department

The Genetic Counseling Program is a full-time, two-year Master of Science program, fully accredited by the Accreditation Council for Genetic Counseling (ACGC).

Our objective is to provide students with the academic expertise and clinical skills necessary to enter the profession of Genetic Counseling.

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning.

We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes :

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions.

You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.

The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.

To learn more about diversity at the U : http : / / diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here.

Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research.

Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St.

Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).