Senior Administrative Assistant

Description

This classification is used in various City departments . Current vacancy is in the Development Services Department. Under general supervision, provides responsible administrative assistance within a City department by assisting in the coordination and performance of the more complex administrative activities of the department or by supervising subordinate staff in conducting projects or programs operated through the department.

Assists in establishing procedures for the administrative control of staff activities. Reviews departmental policies and work procedures and makes recommendations for their improvements.

Performs administrative studies in the area of departmental policies, programs, and operating procedures. Supervises and administers departmental personnel activities.

Assists in the development and monitoring of departmental budgets. Coordinates activities between departmental units and divisions.

Writes reports on various areas of work responsibilities. Performs related work as required. This is a HMEA union position.

The hours of work are 40 per week and the salary includes 5% in lieu of overtime.

Knowledge, Skills & Abilities

The examination will consist of a rating of your training and experience as contained on your application and may include a written test, an oral test, or a combination thereof.

All parts of the examination, including tests and ratings, will be related to the requirements of the position. The examination is designed to measure the : Thorough knowledge of :

• Principles and practices of public administration.
• Functions and technical procedures of the departmental program or functions involved.
• Budgetary and office management.

Ability to :

• Conduct studies, analyze data and make appropriate recommendations concerning departmental programs or functions involved.
• Write reports in a clear, concise and grammatically correct manner.
• Plan, assign, supervise and coordinate the work of subordinate clerical or technical staff.
• Establish and maintain effective working relationships with other employees and the public.
• Express oneself clearly and concisely orally and in writing.
• PHYSICAL DEMANDS AND WORKING CONDITIONS : Work is performed primarily in an office environment with some travel to different sites;

incumbents may be required to work extended hours including evenings and weekends.

Qualifications

Open to all applicants who meet the following qualifications : Graduation from a four year accredited college or university with a major in business or a closely related field AND two (2) years of progressively responsible experience in a business organization or the public service, one (1) year of which must have involved responsible administrative and lead experience in the departmental programs or functions involved.

Full-time administrative experience in the required area may be substituted for the above educational requirement on the basis of the following : one year of administrative experience is equal to one year of college.