Overview :
As an Executive Assistant, you are responsible for administrative tasks as assigned, including initiating correspondence to clients, ordering supplies, acting as liaisons with clients, vendors, and internal management and assisting with travel arrangements.
In addition, you will complete filing and answer inbound and outbound (email and fax) communication for assigned department / executives.
Responsibilities
- Prepare / Send Outlook notices for appointments, conference calls and meetings as requested. Update Outlook calendars for executives
- Produce, revise and update documents, including Excel spreadsheets, Word documents, Visio diagrams, and Power Point presentations, as requested
- Prepare monthly expense reports, both for cash reimbursement as well as AMEX charges.
- Secure off site meeting rooms, conference facilities, and catering services as requested.
- Coordinate travel arrangements, including flights, rental cars, and hotels
- Track updates that are submitted by executives on a recurring basis (i.e. Monthly Management Report) as well as special documents
- Serving as a communication liaison for executives
- Receiving and appropriately channel telephone calls for executives
- Prepare for and participating departmental conference calls : preparing agenda, meeting documents, meeting minutes, etc
- Maintain complete confidentiality and privacy of departmental matters
- Complete all assignments in a timely manner
- Complete any additional tasks and assignments as requested
Qualifications
- College degree or Equivalent
- 5+Years Administrative Experience
- Strong Customer Service Focus
- Clear Verbal and Written Communication Skills
- Ability to Work in Fast-Paced Environment and Meet Deadlines
- Capability to Work both Independently and as part of a Team
- Problem-Solving Mindset with Ability to Multitask
- Strong familiarity with Microsoft Office and Typing, min. 50 wpm
- Travel required - 5% of the time for annual conferences
All onboarding employees will be required to complete a pre-employment background check and drug screening.
We are an Equal Opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.
Mortgage Connect is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.
To request reasonable accommodation, contact [email protected]
Executive Assistant
The Executive Assistant will support executives by managing a variety of administrative functions with efficiency and discretion. Executive Administrative Assistant. Experience: 3-5 years of experience in an executive assistant or similar administrative role. Manage and maintain executives' calendar...
Executive Assistant
We are looking for an administrative assistant to join our team in our Pittsburgh office. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. ...
Executive Administrative Assistant Thomas R. Kline School Of Law Of Duquesne University
This position assists with the coordination of continuing judi Administrative Assistant, Executive, University, Administrative, School, Assistant. The Executive Administrative Assistant will provide administrative support to the Kline Center for Judicial Education and its two existing positions, the...
Executive Assistant Senior
Collaborate with other Executive Assistants including identifying and establishing best practices. Provide executive level support to assigned leaders including but not limited to:. ...
Executive Assistant
Our client in Pittsburgh is seeking a contract only Executive Assistant role to report to the CEO to represent and support the CEO's duties and responsibilities. Minimum 3 years experience as an executive assistant/office manager. Regular check-ins with the chief executive. Regular meetings with the...
Executive Assistant
Vice President, Global Packaging Coatings and ensure smooth functioning of activities and processes for both executive and team. You will coordinate schedules, provide administrative support and be a central contact for team, executives, suppliers and other PPG partners. Maintain business documentat...
Virtual Executive Assistant
Are you looking to work from home as an executive virtual assistant?. Virtual Executive Assistant/Project Manager. Taking the lead on executive assistant duties such as managing marketing systems, website updates, third-party platforms, content creation, and social media management. Minimum of 5 yea...
Executive Assistant
This job provides professional, administrative, and secretarial support to the leadership team; facilitates an effective overall working relationship with management throughout the System and with external contacts.Manages calendars, schedules meetings, performs various typing, initiates corresponde...
Executive Assistant
The Executive Assistant (EA) will execute a variety of time-sensitive and complex responsibilities including routine interface with individuals and offices both on and off campus on administrative, and confidential matters. The Executive Assistant will have frequent reviews with the VPFBD, SDCPRE an...
Executive Administrative Assistant
Responsibilities: Be responsible for administrative and personal support to two company principals including: Correspondence Scheduling meetings Personal errands Coordinate scheduling - Set up meetings based on availability for both internal and external stakeholders HR & Recruiting - assist HR ...