Real Estate Office Administrator

Let Us Tell You About this Position :

Equity ECS is a full service commercial real estate firm. Our comprehensive platform includes development, construction, brokerage and property management services that are tailored to provide solutions to each client’s needs.

As Administrator you are predominately responsible for providing support to the Program Management and Brokerage teams, housed in our Cincinnati office, along with administrative duties such as : screening all phone calls, organizing mail and packages daily, and greeting guests.

You will work closely with the Property Managment team and provide direct support to the Property Managers in the Cincinnati Office.

What are the Key Objectives :

• Provide general administrative support to the regional office including greeting visitors, mail distribution, managing office equipment, organizing employee, client, and vendor events, and ordering supplies.
• Assist with coding invoices, establishing vendor contracts, seeking out bids for property management projects, coordinating vendors and creating new tenant packets.
• Provide administrative support for Brokerage Advisors to include marketing, accounting, maintain file compliance, and all related activities to support the sale or lease transactions for the brokerage team.
• Manage the listing process including setup, data entry, signage, price changes, remove from market, updates, etc. Maintain an active listing ledger and monitor marketing plans.
• Responsible for editing or creating all marketing materials. Monitoring, proofing production of property flyers, brochures, financials, parcel exhibits, prepare sale / lease packages for distribution to interested clients, Offering Memorandum, Broker Opinion of Value, mailers, binding booklets, etc.
• Become skilled and creative in the use of CoStar, Loopnet, Hubspot, CREXI, Constant Contact, Site to do Business, ZoomInfo, RetailSphere, Regis Online, Google Pro, Catalyst, and similar products.
• Assist advisors in completing vouchers and manage invoice processes in CommercialEdge.
• Organize and coordinate activities. Schedule meetings for leadership, take notes, and make travel arrangements as necessary.

Manage key reporting dates and save quarterly financials in appropriate folder. Conduct initial lease abstracts. Perform address audits and support the insurance renewals process.

Prepare acquisition due diligence materials.

Prepare documents, proposals, agreements, case studies and any other administrative needs.

Education and Certifications :

• Associate degree preferred
• Microsoft Office Suite competency required
• Two (2) years of administrative experience
• Prior experience in Real Estate administration preferred

Competencies :

• Database Management
• Research and organization
• Software and technology skills
• Ability to interface with many different people and personalities
• Multitasking and prioritization

What’s In It For YOU :

The confidence that comes in working for a well-established, privately held national company.

A work environment that allows and encourages individuals to use their skills and talents to advance in their role and profession.

A full benefits package with costs that don’t break the bank.

Paid Time Off in addition to 8 paid Company holidays.

And a lot more that we are excited to share with you

Equity ECS is an EQUAL OPPORTUNITY EMPLOYER