Editorial Manager

The American Association for the Advancement of Science (AAAS) and Science Magazine has an exciting opportunity for a full time Editorial Manager position.

In AAAS's gold open access journal Science Advances (SA), Editorial Managers work closely with the Editor and Managing Editor to oversee the day-to-day operations and personnel of the team.

Editorial Managers help to ensure the rapid, high-quality processing of manuscripts by supervising a team of Editorial Coordinators, Senior Editorial Coordinators, and Editorial Associates whose core responsibilities are to process manuscripts from submission through publication, with a focus on a subset of Deputy Editor groups.

They are responsible for the entire POD of Deputy Editors and all manuscripts that they handle. Editorial Managers are responsible for the management of five to six personnel on the Science Advances team, supporting staff as they process manuscripts and support editors, providing editorial direction and quality control, and investing in personnel growth of their direct reports.

They work closely with the Editor and Managing Editor as the core management team, continuously looking for way to improve efficiencies, improve team culture, and add value to the journal experience for editors, authors, and reviewers.

What You'll Do

Team Management and Collaboration

• Manage and support Editorial Coordinators, Senior Editorial Coordinator, and Editorial Associates.
• Conduct weekly check-ins and quarterly / annual performance reviews
• Approve timesheets and time off requests
• Collaborate with Editorial Manager peers and report to Editor and Managing Editor on process improvements and team issues
• Lead process-related changes and run team meetings when necessary
• Train new Editorial Associates and Managers

Editorial Board Management

• Oversee a POD of editors, ensuring quality support and communication
• Manage turnaround times and quality checks for submissions
• Adjust staff workload distributions as needed
• Address escalations and facilitate portal upgrades
• Organize Deputy Editor POD meetings and support individual editor meetings.

Process Management

• Adjust workloads to meet editor needs and review manuscript processing procedures
• Provide ongoing training and conduct monthly process reviews
• Guide staff on responses for editorial support requests
• Create and manage reports for editor groups and update the procedure manual
• Oversee special collections development

Institutional Collaboration

• Oversee and distribute the monthly editorial board newsletter.
• Address CTS technical issues and collaborate on related projects
• Work with editors for content-related information and attend VancePak meetings
• Collaborate with Publishing Department on data reports and work with financial team for staff reimbursements
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Minimum Requirements

• Bachelor's degree in English, Communications, or a science-related discipline and a minimum of five to seven years of experience working in a professional setting. Master's preferred
• Prior personnel management experience strongly preferred
• Excellent interpersonal, verbal, and written communication skills
• Strong skills in identifying, communicating, and addressing problems
• Willingness to adapt to new tasks, workflows, and tools in a changing organizational environment
• Strong organization, multitasking, and time management skills, and ability to meet tight deadlines
• Proven excellent skills in editing technical or scientific texts under tight deadlines with expert knowledge of English grammar
• An understanding of researchers and research environments and a high comfort level when dealing with them
• Strong ability to work collaboratively in a team environment and independently when appropriate
• Strong knowledge of issues and trends in STM publishing, including Open Access issues
• Eagerness for developing new knowledge and skills related to job duties
• Strong working knowledge of MS Office and Adobe software

Application Process

Submit a resume and cover letter outlining qualifications and interest in the position by August 29, 2024 . Applications are reviewed on a rolling basis.

A Recruiter will contact you with next steps if you are selected for an interview. Please contact our Talent Team at redacted with any questions regarding your eligibility.

The anticipated initial rate of compensation for this position is $77,000 per year (for candidates hired in the US). AAAS currently provides the following benefits for this position : paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, each subject to the terms of the applicable program.

Additional benefits may apply.

Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of AAAS and will be based on a variety of factors, including years of experience, depth of experience, and other relevant factors.

AAAS reserves the right to amend or modify its employment benefits and compensation structure at any time.

AAAS is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category.

AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees. No visa sponsorship is available for this position.

Search Firm and Employment Agency Disclaimer

The American Association for the Advancement of Science (AAAS) does not accept unsolicited agency resumes. Any unsolicited resumes sent to AAAS from a third party, such as an agency, including unsolicited resumes sent to an AAAS mailing address, fax machine or email address, directly to AAAS employees, or to the AAAS resume database will be considered AAAS property.

Verbal or written communications from any employee of AAAS shall not be considered binding obligations. AAAS Human Resources is the only AAAS representative authorized by AAAS to enter into any employment agreements with any third party.

AAAS will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

LI-Remote

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)