Office Manager

Job Description

Job Description

Business Owner looking for a "Left Hand" Person. We already have a right hand covering the day to day operations and project management.

I need a dynamic, resourceful person comfortable supporting a small business with Book Keeping, HR, Contract Review, Purchasing and Purchasing Negotiations, and other skills.

You will be responsible for overseeing the administrative activities of the organization while keeping the owner on task.

Responsibilities :

The purpose of this position is to support business execution through administrative, financial, and HR processes. Working closely with Management and Project management, this position will support the organization by providing the following skills and performing the following activities :

Financial :

Own Quickbooks and work towards expert level user. Enter all financial obligations, including development of a budget and forecast of all expenses.

Make bank deposits, manage AR and AP processes to keep AR current and suppliers paid. Run payroll and ensure employees get paid, 401(k) deposits are made, and taxes are paid.

Below is a list of some, but not all duties for the position :

• Quickbooks Entries, Updating and Budgeting Expense
• Enter and Update Customer and Supplier information as necessary
• Negotiate with Suppliers / Get competitive Quotes for lowest materials costs
• Submitting 401(k) Reports with Payroll Runs
• Paying State Sales Tax on time

Human Resources :

Work with hiring managers on job descriptions, posting for openings, vetting candidates through resume and phone interviews, and scheduling on site interviews.

Complete employee folders for all new members of the team. Manage the 401(k) process and update employee information in a timely fashion.

• Running Payroll Every Two Weeks
• 401(k) Enrollment of Employees
• Recruiting Efforts

Administrative Support :

Support Management and Project Management with various administrative functions. Learn and complete various project related documents such as Contractor Insurance plans, Certified Payroll Reports, OSHA Logs, etc.

Schedule maintenance as required for property management issues.

• Notarize Documents as Required
• Review Contracts for Terms and Deliverables
• Submit Various Documents to Contractors, Insurance Agencies, etc.
• Help manage President’s schedule

The above list is not a complete list of all duties and activities, but merely a subset for illustrative purposes. This position is pivotal to the company’s success and will work closely with the owner and other team members to ensure tasks are completed on time in support of business needs.

A good fit with the team is important to us and we are looking for someone that has a friendly outgoing personality and naturally fits in with the team.

A self-starter and go getter that is willing to jump in to help others even if it is outside of their scope of work. Capable of placing orders with suppliers, finding tradesmen to ensure the building and equipment is well maintained and operating well, and meticulously detailed working to ensure all data entry is correct and the books are clean and current.

Company Description

www.morrisonsign.com

Company Description

www.morrisonsign.com