Stradley Ronon Stevens & Young, LLP is seeking an Office Coordinator for the firm’s Chicago office. The ideal candidate will be customer service focused, understand a professional services environment, have experience planning special events, and help to maintain a highly professional work environment.
This is a highly visible role and will interact regularly with attorneys, clients, and business professionals.
Required duties include, but are not limited to :
- Office services duties for the office including ingoing / outgoing mail, duplicating and imaging, file / records maintenance, supply ordering / maintenance;
- Planning and coordinating special events, office social events, including working with the firm’s event manager on client events, catering / hospitality,
- Coordination of office operations, including new employee set-ups, visitor office space, and consistent interaction with various administrative departments to ensure continuity of service;
- Assist with facilities-related matters, including office security / visitor access and logs, maintenance / HVAC requests, etc.
- Requires frequent interaction with on-site landlord representatives;
- Greet all visitors, maintain and open / close reception area;
- Answer main phone line and transfer calls as necessary;
- Invoice review and disbursement processing;
- Local contact for Chicago office vendors;
- Work with and provide practice group support to the Investment Management group;
- Work on special projects;
- Provide administrative support, including, but not limited to, document production, business intake materials and expense forms / paperwork;
- Draft and assist in the preparation of meeting minutes;
- Coordinate and participate in day-to-day client management.
Qualified candidates will possess the following skills and experience :
- 2+ years of administrative or customer service experience in a professional office setting;
- 2+ years of events planning experience a plus;
- Strong interpersonal and communications skills;
- Competency in Outlook, Microsoft and other Office applications;
- Experience with CLE or similar professional certification programs a plus.
Front Office Coordinator
The Front Office Coordinator position offers the unique opportunity to be the first point of contact for Power Construction employees, clients, and business partners. Greet office guests with a positive, helpful attitude and notify employee(s) of arrival. Order groceries for cafe area and office sup...
Office Coordinator
Responsible for promoting a positive office culture and maintaining the overall flow of the office, including meeting planning, technology assistance, catering, vendor management, supply ordering and facility needs. Interpersonal dynamics: office coordinators and administrative and executive assista...
Medical Office Coordinator
Chicago Health and Physical Therapy is looking for an office coordinator to manage a multidisciplinary clinic workspace with nearly 20 employees including 6+ healthcare providers and ancillary staff. The coordinator candidate should be detail-oriented, personable and be able to work with department ...
Office Coordinator
Under the supervision of the Facilities Manager, the Office Coordinator position is responsible for managing and coordinating office operations and activities in addition to handling receptionist duties for the NHS Central Hub. Assist the Facilities Manager with organizing office operations and proc...
Front Office Coordinator (Spanish Speaking) - Chicago (Midway), IL
Reporting to the Clinic Manager, the Patient Experience Coordinator (similar to medical receptionist and office coordinator roles) is the owner of the patient’s first and last impression and front-office experience and delivers first-class customer service throughout the patient’s physical therapy j...
Syndicated Loan Transaction Coordinator - Middle Office
Job Description: As a Syndicated Loan Transaction Coordinator within the Corporate Investment and Commercial Banks, you will have the exciting opportunity to manage and maintain a portfolio of active leveraged and high grade loan transactions. Debt Capital Markets, Syndicate, Credit Risk, Loan ...
Office Coordinator
Responsible for promoting a positive office culture and maintaining the overall flow of the office, including meeting planning, technology assistance, catering, vendor management, supply ordering and facility needs. Interpersonal dynamics: office coordinators and administrative and executive assista...
BHCS - Receptionist / Office Coordinator
Provides program information, direct incoming calls, manages and monitor reception common areas, manages and coordinate appointment schedules for staff, and perform various data entry and general office tasks in a team environment. Follows and enforces in-office safety protocols to maintain a safe a...
Front Office Coordinator - South Loop (Archer), Chicago
Reporting to the Clinic Manager, the Patient Experience Coordinator (similar to medical receptionist and office coordinator roles) is the owner of the patient’s first and last impression and front-office experience and delivers first-class customer service throughout the patient’s physical therapy j...
Patient Services Coordinator - Front Office
Our Patient Services Coordinators (PSCs) support our clinicians as they strive to serve their patients using research-driven treatments to provide relief and restoration of their normal life. Your Responsibilities as a Patient Services Coordinator. ...