CONTRACT AND PROCUREMENT DIRECTOR

The Homelessness Prevention Administration (HPA) Prevention and Housing Assistance (PHA) is currently comprised of the following units -The Rental Assistance Programs (RAP), the HOME Tenant-Based Rental Assistance Program (HOME TBRA), and the Office of Prevention and Community Support (PCS).

PHA is expanding to include the newly created Master Leasing Unit.

The Mayor’s Blueprint for Housing and Homelessness called for an expansion of HRA’s project-based rental assistance contracts, which can provide savings and create more permanent housing options for New Yorkers experiencing homelessness.

The goal of these Master Lease and Project-based programs are to provide long term affordable housing options and support services for families and adults living in shelters.

This new organizational area is an integral part of the Administrations housing goals, and the Human Resources Administration (HRA) is pooling it resources to lead in the City’s effort.

The Prevention and Housing Assistance is recruiting for the Master Leasing Unit (MLU) one Administrative Staff Analyst-NMII to function as the Contract and Procurement Director who will

Under general direction of the Assistant Deputy Commissioner (ADC) for MLU, the Director will

manage procurement activities for Master Lease and Project-based programs existing contracts,

which may include amendments, renewals and / or negotiated acquisitions. Manage procurement

solicitation activities associated with the open-ended RFP and on-board an estimated 5-10 new

contracts per year procurement. Manage post award contract activities, including registration

activities, contractor insurance and verification, contract start-up, maintaining contract files and

record retention, monitoring, and close-out, receipt of contract obligations, modifications,

amendments, contract extensions or renewals. Manage program review and approval of budgets

and budgets modifications, contract invoicing and auditing related activities via the various

procurement, contract, and financial systems.

Serve as a liaison to the Agency’s program support divisions, including the Agency’s Chief

Contracting Office (ACCO), Office of Budget Administration (OBA), Office of Financial Services,

and Office of Legal Affairs (OLA) by answering questions clarifying programmatic and funding

requirements related to complex contracting and fiscal actions, in order to ensure compliance

with NYC Procurement Policy Board Rules and Agency procedures to facilitate the timely delivery

of contracted goods and services.

Data Analysis and Quality Assurance for MLU to assist in performance management of our

growing multi-million-dollar programs, including developing and preparing weekly, monthly,

quarterly, and annual reports and develop and managing performance matrix, evaluation tool,

reports, and scorecard.

Participate in efforts to enhance systems of tracking, communication, and reporting. Work in

conjunction with IT and other partners to formulate database and reporting systems and formats

to support review and analysis of constituent population service needs and programming activities.

Coordinate technical assistance and quality assurance activities for MLU. Facilitate development

of tools and protocols to provide support, ongoing review and assessment of case related activities

and general oversight of provider agency programming and contractual requirements. Develop and

provide recommendations for policies and procedures specific to MLU as well as in conjunction with

other Agency divisions to ensure appropriate structures are in place to support contractual

requirement and overarching agency and system goals.

Provide direct supervision and oversee staff related oversight. Establish work goals and objectives.

Ensure professional development and performance review. Support all disciplinary activities.

Minimum Qualifications

• 1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following : working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research;
• in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning / administration, labor market research, economic planning, social services program planning / evaluation, or fiscal management;

or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity.

Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Preferred Skills

• Advanced proficiency and knowledge of various systems such as Automated Procurement Tracking (APT), HHS Accelerator, Financial Management System (FMS), PassPort, CARES, Microsoft Excel, Word, Outlook, and PowerPoint.
• Five years of experience with advanced proficiency, knowledge and experience developing ad hoc reporting system using Oracle, MS SQL, Database to generate weekly, quarterly, and monthly reports to ensure compliance with contractual obligation.
• Experience working with stakeholders to obtain user requirements as well as define business process to create Functional and Technical specifications documents.
• Management experience including delegation, oversight of deadlines and operational systems, including staff supervision.
• Ability to assess impact of policies and procedures and plan proactively to ensure systems can efficiently support initiatives.
• Strong communication skills and staff training

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.