Administrative Associate, College of Public Health (Phoenix, AZ)

Administrative Associate, College of Public Health (Phoenix, AZ) Posting Number req19738 Department Public Hlth Prac & Trans Rsch Department Website Link Location University of Arizona Health Sciences Address UA Phoenix Plaza Building, 550 E Van Buren St, Phoenix, AZ 85006 USA Position Highlights

The Department of Public Health Practice, Policy & Translational Research seeks a qualified Administrative Associate to support the department chair, faculty, staff and students by assisting as needed on policies, practices and procedures, preparing documents, scheduling, meeting and event coordination, travel arrangements, website updates, record keeping, supply inventory and data entry.

Maintains and updates department files, databases and reports. May be assigned additional tasks and responsibilities. This position is based in Phoenix at the UA Phoenix campus.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays;

UA / ASU / NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

Duties & Responsibilities

• Coordinate processes and prioritize activities within the department and programs to meet deadlines.
• Provide administrative assistance to department faculty, staff, and students, including managing calendars, scheduling appointments and meetings, preparing correspondence, and handling inquiries promptly and professionally.
• Provide administrative support to the department chair and program directors for departmental and program business affairs, such as calendar management, search committees, timesheet approval, annual performance review, promotion & tenure review, and teaching evaluation following UA policies and procedures.
• Maintain accurate and up-to-date departmental records, files, and databases. Organize and maintain electronic and physical filing systems, ensuring confidentiality and easy retrieval of information as needed.
• Prioritize, assist and arrange travel for faculty and staff. Assists staff and faculty with purchasing, reimbursements and reconcile expenditure receipts.
• Collaborate and coordinate with accountants / business office regarding department budgets and allocation of resources.
• Assist accountants / business office with budget monitoring and financial management activities, including processing invoices, expense reports, and reimbursements.

Maintain accurate records of departmental expenditures and assist in budget planning and tracking.

Provides guidance and assistance as needed to students, faculty, researchers, and other staff on policies, practices, and procedures.

Knowledge, Skills and Abilities :

• Knowledge of organization, job content, practices and procedures.
• Ability to perform work under minimal supervision with assigned general expectations.

Minimum Qualifications

• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.
• High school diploma or equivalent, or equivalent learning attained through experience required.

Preferred Qualifications

• BA degree.
• Experience with Microsoft software and database systems such as UAccess.

FLSA Non-Exempt Full Time / Part Time Full Time Number of Hours Worked per Week 40 Job FTE Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $ -$ Compensation Type hourly rate Grade 5 Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education / training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade.

Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture.

To learn more about compensation, please review our and our . Grade Range Minimum $ Grade Range Midpoint $ Grade Range Maximum $ Career Stream and Level OC3 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required : Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date 8 / 1 / 2024 Expected End Date Contact Information for Candidates Leila Barraza, Interim Department Chair Open Date 7 / 1 / 2024 Open Until Filled Yes Documents Needed