Administrative Assistant Sr

Job Description

The F-35 Development Program office is seeking an administrative assistant to join the team. This position will support three program management directors : Maintenance Systems, Technical Integration and Advanced Capability Development.

The Administrative Assistant will manage, with high degree of autonomy, administrative duties for directors and senior managers.

This position will ensure management is prepared for external and internal meetings.

External meetings : information passed to appropriate agencies / parties for security, access; meeting location & point of contact provided, provide any materials needed for the meeting, transportation arrangements, and necessary information to be communicated to staff.

Internal meetings : external guest’s information provided to security and verified, guest or permanent badges coordinated and verified, guests met at the lobby or badge office as necessary, ensure materials for meeting are developed and provided, and run presentations, as necessary.

This position will be responsible for managing detailed travel arrangements, expense reports, and credit card reconciliation.

Will communicate with management regarding scheduling of meetings, important emails, meeting notices, phone messages, etc.

The individual will proactively anticipate issues / solve programs (example : scheduling conflicts, etc.) while handling information with the highest level of confidentiality.

Must be able to effectively interact with senior level customers, suppliers and company personnel.

The individual will need to be flexible and available to take on additional duties / responsibilities to ensure exceptional organizational performance.

Collect flow-down information and prepare for presentation during team meetings. Track director-assigned action items and follow up with assigned individuals to ensure timely closure.

Must be eligible for a secret SAP / SAR security clearance.

Desired skills

• Ability to maintain a high degree of confidentiality.
• Efficient and effective communications skills (verbal and written).
• Act with diplomacy and discretion with customers, colleagues, and superiors.
• Effective interpersonal organizational skills. Exceptional organizational skills (e.g. filing systems).
• Ability to be a self-starter in low periods of business cycle activity, take initiative to find useful endeavors that serve the office well.
• Ability to maintain complicated calendars, work and re-work meeting requests and scheduling.
• Ability to prioritize tasks and manage time with limited supervision.
• Ability to interface with all levels of government, customers, and corporate executives.
• Ability to work well independently, but function within a team environment.
• Demonstrated familiarity with corporate tasks and systems, such as travel, budget tracking / resolution and purchased supplies resolution.
• Possession of solid knowledge of company policies, procedures, and systems (security requirements, visit request process, travel, charging).
9 hours ago