Job Description
Position responsibilities include, but are not limited, to the following :
- E-billing management assistance (email invoices to international branches, follow-up to ensure payment in a timely manner, assist with reconciliations liaising between vendors, the legal department and accounting)
- Manage department files and records; plan, organize, and coordinate records maintenance, storage, preservation and disposition activities involved in the management of a wide variety of departmental records;
and perform related work.
- Contribute to team effort by accomplishing related results as needed
- Oversee a wide variety of document coordination, accuracy, distribution and record-keeping
- Organize, analyze and validate information
- Prepare written reports and correspondence
- Provide general office and administrative support to team
- Bindering, indexing, copying, scanning and printing projects, providing post-scanning quality assurance to ensure batches are complete, accurate, and of a high quality
- Manage department’s file digitization
- Data entry and systems migration support
- Supplies management
- Facilities management and common area oversight
- Technical computer and equipment liaison and troubleshooter
- Assist with apostilles and legalizations
- Collaborate with global team members
- Support business process improvement initiatives and projects
- Provide backup support to other administrative team members
Qualifications
Experience
- 2+ years of progressive office experience
- Proficient with Microsoft Office suite of products in performing a variety of computer-based tasks
- Knowledge of SharePoint preferred
Abilities and Skills
- Effective verbal and written communication skills
- Exceptional organizational skills
- Attention to detail and tidiness
- Professional presence and pursuit of excellence
- Excellent customer service and interpersonal skills
- Winning attitude, team player and collaborator
- Flexible in responding to shifting workload requirement
- Sound work ethic / demonstrated integrity
- Research and analytical skills
- Attention to detail and accuracy
- Self-starter who thinks ahead of the curve
- Excellent organizational, project and time management skills
- Ability to manage multiple priorities in a fast-paced environment
- Ability to handle a large variety of details and to work with all levels of the organization
- Ability to handle sensitive and extensive confidential data
- Takes initiative and makes independent decisions when necessary
- Proactive commitment to follow through on assignments
- Research and resolution of non-routine matters
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