Senior Executive Assistant

Job Description

Job Description

About the Opportunity

A professional services organization operating in the Utilities Energy Services sector that provides technical consulting and operational support to utility owners and large commercial clients across the USA. We deliver high-integrity project execution, regulatory compliance support, and on-the-ground field coordination—seeking a polished Senior Executive Assistant to enable fast, confident leadership.

Location : USA (Hybrid)

Role Responsibilities

• Provide dedicated executive support to senior leadership (C‑level), managing complex calendars, prioritizing meetings, and coordinating cross‑time‑zone schedules to optimize leader time.
• Own travel and logistics end‑to‑end : detailed itineraries, visas, ground transportation, expense reconciliation (Concur / Expensify) and proactive contingency planning.
• Prepare and edit high‑impact communications and board / leadership materials—presentations, briefings, agendas and follow‑up notes—ensuring accuracy and executive readiness.
• Act as primary liaison with internal teams and external stakeholders; triage requests, manage sensitive communications, and maintain strict confidentiality on personnel and commercial matters.
• Coordinate and track cross‑functional projects and action items—drive deadlines, escalate risks, and provide regular status updates to executives.
• Plan and manage executive events and offsites (virtual and in‑person), including vendor coordination, venue logistics and on‑site support to deliver flawless experiences.

Skills Qualifications

Must‑Have

Preferred

Benefits Culture Highlights

We are looking for a high‑integrity, detail‑oriented Senior Executive Assistant who thrives in a dynamic, hybrid environment and who can elevate executive productivity while safeguarding confidential matters. If you bring proactive judgment, polished communication and strong organizational systems, you will make an immediate impact.