Accounts Payable Sr Manager, Vice President

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we're 120,000 colleagues, striving to make a difference for every client, organization, and community we serve.

We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility.

This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

Job Summary :

Reporting to Procurement & A / P Operations, the Accounts Payable Senior Manager, is responsible for Accounts Payable operations and managing a leading a team of individuals and vendors to deliver and support the systems, processes, and policies related to the Accounts Payable Functions.

This role owns Accounts Payable processes, manages the vendors providing services for Accounts Payable (Invoice Conversion Services and Expense Reporting Automation).

Directly supervises 2 staff managers and indirectly 9 staff.

Major Responsibilities :

• Responsible for developing, establishing policy, procedure and standards to ensure necessary audit controls and to ensure payments are made accurately and in compliance with contracted rates as well as all certification and exception validation processes as part of policy.
• Directly supervises the staff that validates systems activities are accurately performed through reporting and random item validations.
• Manages a team of 11 staff members for functions such as PO and Non-PO invoice exception management, Manual Invoice Entry into the ERP system, Expense Reporting, Telecom Expense Management, and Third Party Payments.

Manages and provides control points for all payables activity by ensuring appropriate reporting and controls are monitored and escalates any issues to management team and the controller's office.

Responsible for directly supervising staff, including interviewing, hiring staff and the termination of staff; recommending salary changes, job promotions;

setting work hours, conducting counseling / performance reviews, and planning of the staff 's work.

Responsible for ensuring staff comply with all wage and hour regulations. This includes ensuring managers review employee timecards for accuracy and ensuring all meal and rest breaks are adhered to for all nonexempt staff.

Oversee contractors assigned to areas.

• Acts as a Subject Matter Expert resource as it relations to accounts payable and operations.
• Manage the development and execution of tactical initiatives which focus on achievement service level standards, and superior customer service.
• Manage the development of annual budget for assigned areas.
• Directly responsible for Accounts Payable Service Level delivery to the bank.
• Directly interacts with executive level managers to provide support on Accounts Payable transactions and accounting duties.
• Coordinates with Procurement Manager to provide support for shared goals and vendor payment automation processes.
• Handle escalated issues from staff, management, and vendors to ensure timely delivery of resolution of issues.
• Responsible for management reporting for Accounts Payable.
• Provide statistical data (Dashboard) as required that tracks key data and activities for Accounts Payable.
• Manage and allocate resources to ensure appropriate service levels are maintained for timely processing of tasks in Accounts Payable.
• Vendor Relationship Management : Responsible for vendor relationship related to the Accounts Payable area (Invoice Conversion service, Expense Reporting, Procure to Remit, and Remit to Pay) tasks which includes evaluating vendor relationship and monitoring performance.
• Provides oversight on outsourced services for accounts payable to ensure performance and service levels are maintained.
• Makes assessment of the relationships and recommends changes to management if necessary.
• Plan and coordinate communications and training strategies to ensure accurate and timely flow of information to internal customers and stakeholders
• and externally to vendors.
• Manages vendor processes, procedures related to work for accounts payable that is outsourced (e.g. Scanning and Routing, Early Payment Discounts, Duplicate Payment Validation, Supplier Setup, etc.

Accountable for maintaining compliance to SOX controls and bank policies and procedures related to Vendor Management and Vendor Payment processes.

Oversees contractor staff assigned to the area.

Qualifications :

• This position typically requires a minimum of 8 years in Accounts Payable in a management role A BA / BS degree or the equivalent combination of education and experience that would demonstrate the ability to successfully perform the essential function of this position.
• Knowledge Skill and Abilities :
• all managers are accountable for compliance with all laws and regulations when performing their job duties.
• Requires working knowledge and demonstrated work experience with the legal and regulatory requirements.
• This position requires the following general competencies : Ability to communicate at all levels of the organization supporting;
• Firm understanding of Risk Management Policies and Procedures, Principle practices applicable to corporate and industry procurement standards & regulations;

Understanding of Systems development life cycle, corporate and project methodology.

• Company organization structure, financial regulations, policies and procedures. - tied to basic banking business functions and their interdependencies.
• Firm understanding of all Accounts Payable, ERP, and eProcurement systems. Logical reasoning, analytical and problem solving skills / methodology.
• Understand, interpret contract terms and conditions as they relate to Accounts Payable support.
• Actively engages business units and groups to stay abreast of changes in policies, programs, procedures, standards as the business model evolves.
• Principles and practices relating to budget and financial requirements.
• Knowledge of price negotiation and conflict resolution. Knowledge of cost and project management methodologies.
• Concepts, standards and techniques relating to technical / legal business writing
• Coordinate and execute timely material and service delivery and / or recovery.
• Design and implement reports for all levels of management. Formulate conclusions and recommend courses of action.
• Conduct and manage meetings - utilizing meeting agendas, issues logs, and project plans as necessary.
• Maintain and keep all department goals and projects on track.
• Keep all approvals and process in check throughout the procurement department.

The typical base pay range for this role is between $110K - $156K depending on job-related knowledge, skills, experience and location.

This role may also be eligible for certain discretionary performance-based bonus and / or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays.

For more information on our Total Rewards package, please click the link below.

MUFG Benefits Summary

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business.

We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual's associates or relatives that is protected under applicable federal, state, or local law.