Job Title : Project Manager
Department : Operations
Status : Full Time
Job Summary :
The Project Manager is responsible for coordinating and managing events and long-term projects. Also, trouble-shoot potential problems and rectify existing problems at event sites.
Responsibilities :
- Prepare all pre-event documentation and coordinate with Sales, Operations and Clients to ensure consistent, high-level service throughout pre-event, event and post-event phases.
- Communicate with Sales, Operations and Clients to establish needs and expectations for each project.
- Provide internal and external End-of-Day Reports, as required.
- Prepare post-event after action reports.
- Recognize opportunities to maximize revenue by up-selling products and services.
- Recognize opportunities for improvements and enhancements. Refer all suggestions to Sales or Senior Project Manager to create outstanding events.
- Plan and execute events that fulfill PRO EM’s objectives, as well as pre-established Client expectations.
- Work with timelines, planning and project management will be common features of work to ensure all project deadlines are met.
- Coordinate with asset managers to create and communicate equipment / supply needs, load lists and timelines for shipping to and from event sites, in advance for proper, timely pre-planning.
- Recommend staffing needs to Operations Manager.
- Work hand in hand with crew lead to ensure setup and takedown in an efficient manner.
- Ensure quality presentation.
- Maintain the highest level of service and exceed Clients’ expectations.
- Provide all contract updates and changes promptly and in detail to Sales for events assigned.
- Provide constructive feedback and possible solutions for challenges faced at the jobsite.
- Create a positive Team atmosphere in office and on-site.
- Ability to work in a constant state of alertness and in a safe manner.
- Perform other duties as assigned.
Requirements :
- Must have strong people-focused element to this role by liaising with event contributors, venues, vendors and partners.
- Previous experience in event management.
- Experience of working in a fast-paced, high-pressure environment.
- Excellent oral and written communication skills.
- Ability to handle and own multiple projects.
- Pro-active and shows initiative.
- Familiarity of Word and Excel.
- Ability to work well under pressure.
- Willingness to undertake a wide range of tasks to its end.
- Flexibility, working on weekends and evenings.
- Flexibility, travel to jobsites in-state and out-of-state on short notice.
- Must have clean driving record to be covered by company insurance.
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