Executive Assistant (Hybrid-McLean, VA)

General information

Job Posting Title Executive Assistant (Hybrid-McLean, VA) Date Tuesday, June 18, 2024 City Mclean State VA Country United States Working time Full-time

Description & Requirements

We are seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to several C-suite executives.

The successful candidate will be a detail oriented and resourceful professional adept at managing multiple priorities and delivering exceptional service in a fast-paced environment.

Hybrid role requiring presence in the Mclean, VA office 2 to 4 days per week as dictated by the Executive's schedule.

Essential Duties and Responsibilities :

• Manage complex calendars by applying a clear understanding of business priorities, ensuring executives are properly prepared / briefed and kept informed of urgent business developments, data calls and timelines.
• Frequent travel coordination and complex expense report reporting for multiple executives.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature.

Determine appropriate course of action, referral, or response.

• Create and update Microsoft Office presentations necessary for ongoing projects and essential briefings. Draft communications for the internal team.
• Support planning meetings and prepare meeting materials prior to scheduled events, including meeting agendas, handouts, meeting notes, etc.

and support the execution of actual meetings. Attend meetings and prepare minutes / summary briefs.

• Heavy calendar scheduling and optimize calendar for meetings for multiple executives.
• Arrange detailed domestic travel plans, itineraries, and agendas. - Work closely and effectively with the assigned executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Understand broad knowledge of departmental and company practices to assist leadership team and staff while exercising judgment on critical nature of information and confidentiality.
• Provide a bridge for smooth communication between the executive's office and their teams / direct reports. - Ability to multi-task.

Requirements : - US Citizenship- Strong communication skills Minimum Requirements

• High school diploma or GED required and 4+ years of relevant professional experience required, or equivalent combination of education and experience.
• Candidate must have 4 years experience supporting C - Level Executives- Superior level written and verbal communication skills.
• Strong organizational skills and superior attention to detail. - Expertise with the most current versions of MS Office applications (Word, Excel, PowerPoint and Outlook).
• Work on assignments that are moderately difficult, requiring judgement in resolving issues. - Understand implications of work and make recommendations for solutions.
• Communicate on complex or sensitive issues or draft such responses for supervisor or team lead executives.
30+ days ago