Human Resources Manager- Chapel Hill Community

Community Name :

Chapel Hill Community

• The Human Resources Manager is responsible for directing the human resources activities within the community; developing a quality recruitment program to maintain staffing needs;
• proactively promoting a community environment which results in long term retention of staff; providing training and updating community staff on human resources policies, procedures, and regulations;

monitoring, evaluating and improving human resources systems.

Essential Functions Statement(s)

• Recruits staff members from job fairs, career days, nursing schools and other sources
• Ensures that all job openings are posted internally and externally when necessary
• Develops working relationships with local nursing schools for recruitment purposes
• Screens, interviews and recommends qualified applicants to other leadership team members
• Assists in the development of selection criteria
• Conducts reference and background checks on candidates
• Develops and recommends special programs and incentives to administrator which supports recruitment efforts
• Maintains pertinent recruitment and retention documentation
• Reviews and verifies employee's licenses, certifications, and TB records to ensure they are current
• Ensures employees' personnel files are complete
• Maintains required employment law postings
• Implements measures which ensure community compliance with EEO guidelines
• Reports employee separation to UCH and maintains documentation supporting termination
• Participates in unemployment claims, as requested
• Ensures facility supervisors / leaders provide accurate and timely performance appraisals to employees
• Monitors the corrective action process for consistency
• Maintains appropriate staffing levels and pool of qualified applicants
• Maintains awareness of employee morale and provides / develops programs to ensure good morale level, etc.
• Responds to employee concerns
• Advises leadership on proper procedures regarding progressive corrective action, termination activity, performance reviews and planning, etc, to ensure consistency in policy interpretation and application
• Plans, organizes and implements employee activities including award presentations, celebrations, sports teams, etc.
• Oversees the payroll process for all employees, including : data entry, coding, time punches, personal time off (PTO) management, overtime (OT) management, etc.
• Utilizes current software to record and track staff training hours, training meetings, etc.
• Provides general orientation to new employees
• Coordinates with each leader a job specific orientation checklist to familiarize and train new hires to the expectations of the job
• Assists with supervisory training, as requested
• Acts as a resource to help new employees get through their job specific orientation
• Assists in planning, coordinating, and conducting all required in-service programs and / or special training sessions in compliance with all applicable federal, state / local laws and corporate requirements, as requested
• Develops and maintains a recordkeeping system to document employee attendance, completion of orientation, and all required in-service education programs;

Places copies of all appropriate documentation in each employee's personnel file

• Assists in planning, coordinating, and conducting all required training to assure compliance with quality improvement program in conjunction with all departments
• Maintains appropriate records on Hepatitis B training and other confidential information
• Participates in activities which promote personal growth and development through short-term and long-term continuing education
• Conducts local wage and benefit surveys and recommends changes to maintain a competitive position, as requested
• Updates UCH compensation and benefits guides as necessary
• Fields employee questions regarding compensation and benefits
• Assists in ensuring compliance with community pay and benefits policies
• Assists in ensuring facility compliance with Department of Labor / Wage and Hour Division
• Assists in properly communicating new and existing benefits plans and policies and procedures
• Provides safety training and education to community staff as member of Safety Committee
• Educates safety committee members of current and potential issues which increase risk for accidents / injuries
• Monitors first aid log
• Participates in safety committee meetings
• Identifies and recommends alternative equipment, supplies, procedures, processes, etc. to prevent future injuries or accidents
• Assures compliance with policies on safety rules, safety discipline, etc
• Participates in developing / updating safety policies and procedures, and maintains required records and reports
• Follows-up on all work injuries / accidents at facility site within 24 hours of occurrence
• Collects all relevant data including completed forms within (5) working days of injury or accident
• Monitors injured employee health status on at least a weekly basis
• Coordinates return to work
• Identifies potential job accommodation opportunities and facilities implementation
• Maintains OSHA recordkeeping
• Investigates all reported injuries / accidents, as requested
• Coordinates safety team investigation of accident, when indicated
• Recommends corrective action to Administrator
• Recommends changes in HR policies and practices wherever employee needs are not being met
• Takes positive action to ensure equal opportunity in the conduct of all business activities without regard to race, religion, color, age, sex, marital status, national origin, disability, or veteran status
• Demonstrates a caring attitude toward UCH's residents, family members, employees, and other company guests
• Devotes adequate time and attention to personal development and training, particularly in HR management
• Receives, investigates and responds to employee concerns
• Attends and participates in staff, departmental and other community meetings and sits on required committees
• Assists in developing and updating departmental procedures and policies
• Maintains required records and reports as outlined in UCH's Policies and Procedures manuals
• Utilizes supplies and equipment properly and without waste
• Maintains confidentiality of necessary information
• Handles unusual occurrences calmly and logically to maintain continuity of business and duties
• Participates in special activities as required (i.e., safety committee; mentoring / orientation / new hires; etc)
• Participates in relevant educational and training activities as appropriate
• Performs all other duties as assigned or required

Competency Statement(s)

• Accountability - Ability to accept responsibility and account for his / her actions.
• Adaptability - Ability to adapt to change in the workplace.
• Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge / skill areas.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Conflict Resolution - Ability to deal with others in an antagonistic situation.
• Creative - Ability to think in such a way as to produce a new concept or idea.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Interpersonal - Ability to get along well with a variety of personalities and individuals.
• Management Skills - Ability to organize and direct oneself and effectively supervise others.
• Negotiation Skills - Ability to reach outcomes that gain the support and acceptance of all parties.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Reliability - The trait of being dependable and trustworthy.

Skills & Abilities

• Education : Bachelor's Degree (four year college or technical school) Preferred, Field of Study : Human Resources or related field preferred
• Experience : Four (4) years prior human resources or employee training and development experience; prior experience in long-term care useful
• Computer Skills : Demonstrated computer skills; Knowledge of Kronos, ADP and related software programs; experience with MS Office software programs
• Certifications & Licenses : Professional in Human Resources (PHR) Certification desirable; Must possess a valid driver's license
• Other Requirements : Must be able to adhere to all terms and conditions set forth in the United Church Homes Employee Handbook

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.