Office Assistant

About Hussmann : Hussmann is a subsidiary of Panasonic USA. We are a leader in providing display merchandisers, refrigeration systems, installation, and services to food retailers around the world.

We do more than provide a refrigeration system or install and maintain equipment. We provide our customers with solutions to make their businesses better.

Finding a better way has always been the Hussmann way. Since 1906, our focus on innovation has helped food retailers succeed.

We hold over a 122 patents and 320 international patents from more than a dozen countries. We collaborate with customers across a variety of food retail segments as we work towards fulfilling a promise for better businesses, better partners, and a better world.

Summary : You will, perform and manage a wide variety of administrative duties to support the Retail Services business and provide support to the respective departments within the location and / or as assigned.Requirements :

• Perform and manage a wide variety of administrative duties to support the Retail Services business and provide support to the respective departments within the location and / or as assigned.
• Provide administrative support in design, compilation and dissemination of correspondence, memos, presentations, reports and charts as well as proofreading / editing this information to ensure complete accuracy, clarity and professional presentation of the final product.
• Maintain the schedules / calendars of visitors, including scheduling and organizing complex activities such as meetings, coordinating availability of attendees, catering, activities, and meeting materials for the leadership team, the location and / or as assigned.
• Coordinate the communication tools including the Retail Service Contact Report and systems such as Call’em / Text’em by setting up the calls as required by the leadership team members.
• Partner with the HR team to coordinate the distribution of service and recognition projects such as Service Awards, Birthday / Sympathy Cards, Baby Blankets, TechX Welcome Boxes, and other employee-based communication and programs.
• Partner with the retail services business leaders of assigned organizations to oversee the order, mailing and distribution of annual Holiday Cards / Calendars.
• Manage the reception of building duties for the respective facility to include management of the alarm system, maintenance and deployment of security key cards, office machines, front door reception, management of mailroom / FedEx pickup.
• Assist with duties as needed to support the district, including review and approval of DART (Purchase Order System) for both Install and Service purchase order writers, as well as provide back-up for back-office responsibilities.
• Additional duties as assigned to support the business.

REQUIREMENTS :

Demonstrates an unrelenting passion to get things right the first time. Uses control and monitoring methods to insure accurate, valid data is maintained and protected.

Takes pride and ownership for assigned responsibilities.

Demonstrates high personal integrity and ethics. Maintains confidentiality and privacy of records at all times. Takes responsibility for own work and admits errors.

Does not compromise values / standards.

Establishes plans and uses appropriate tools to balance daily, monthly and yearly work activities and deadline commitments.

Sets priorities and organizes information. Coordinates many tasks without losing attention to detail. Provides exceptional follow-up and execution of plans and programs.

Initiates action without being told. Sets high standards on own performance. Demonstrates a high energy and activity level.

Able to work with minimal supervision. Action orientated, demonstrates a can do attitude.

• Speaks and writes clearly, logically and to the point. Listens actively to properly identify issues and needs of customers.
• Recognizes improvement opportunities and develops alternatives while anticipating potential consequences. Demonstrates flexibility and creative problem solving.

Keeps an open mindset to experience new learning opportunities.

• Highly effective in collaborating with other department members. Displays ability to work with individuals from diverse functional or cultural backgrounds.
• Considerable knowledge of the job. Complete acquaintance with and understanding of the general and detailed aspects of the job, and their practical applications to problems and situations ordinarily encountered.
• Physically able to sit and stand for extended periods of time, as well as lift and carry up to 25 lbs.

Education Requirement :

• High school required. Associate degree or some college level coursework preferred
• 5-10 Years experience.

Our organization offers benefits that are the best fit for you at every stage of your career :

Comprehensive Insurance Plans : Health, Dental and Vision, 401k with Company Matching Contribution, Discretionary 401k Company Contribution, Tuition Reimbursement Program, Life / Disability Insurance, Family Leave, Panasonic Employee Discounts, Paid Vacation and Holidays, Wellness Program, Identity Protection, Community Stewardship, Employee Assistance Program and more .

Hussmann is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to veteran status, disability, age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, genetics, marital status, pregnancy, or any other non-merit based factor.