Department Assistant Receptionist
We are seeking a reliable and proactive individual to join our team as a part-time Department Assistant Receptionist . As a Department Assistant Receptionist ,you will provide essential administrative and clerical support, ensuring the smooth functioning of our department.
Your responsibilities will include answering phones, managing calendars, making travel arrangements, coordinating events, and assisting with various office tasks.
Additionally, the Department Assistant Receptionist will be expected to support executives at the Senior Leadership Team (SLT) level and below.
Key Responsibilities :
- Answering and directing incoming calls
- Typing and word-processing documents
- Maintaining calendars and scheduling meetings
- Making travel arrangements
- Coordinating building and equipment maintenance
- Setting up and tearing down events hosted at the center
- Managing office supplies and ensuring organization and cleanliness
- Tracking expenses and attendance
- Greeting visitors and providing assistance
- Handling copying, faxing, and sorting / delivering mail
- Providing supervision and guidance to other clerical / administrative staff as necessary
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