Part time
Monday - Friday : 8am-Noon
Administrative Assistant to support the Operations VP in managing a large transformative project. This role is critical in augmenting the team by providing essential administrative resources.
The ideal candidate will be highly organized, energetic, and detail-oriented with experience in resource and budget management.
Key Responsibilities :
Resource Management :
- Write job descriptions.
- Manage Statement of Work (SOW) and Change Order (CO) signatures and reviews with legal.
- Track budgets.
- Follow up on Paid Time Off (PTO).
- Create and delete network and email accounts.
- Manage laptop and software installations, follow-ups, and returns.
- Create access badges and BCD accounts and manage other software access needs.
Budget Management :
- Create Purchase Requisitions (PR) and Purchase Orders (PO).
- Approve invoices in Lucy and SAP, ensuring alignment with delivery and PTO.
- Provide weekly and monthly budget forecasts, track engaged and spent amounts.
- Review expense reports for business trips, ensuring compliance with travel policies and budget.
Administrative Support :
- Schedule meetings.
- Create and support PowerPoint presentations.
- Provide general administrative support as needed.
Required Skills :
- Highly organized.
- Preferred experience with SAP.
- Proficiency with Microsoft Suite.
Desirable Attributes :
- Energetic and motivated.
- Attention to detail.
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