Administrative Assistant

Job Title : Administrative Assistant

Job Description

The Administrative Assistant manages all administrative and office duties including greeting guests, managing incoming and outgoing calls, monitoring and managing office budgets, coordinating and routing mail and deliveries, managing and ordering office supplies, and keeping shared office spaces organized.

Additional responsibilities include managing and coordinating scheduling of appointments for executives, coordinating travel plans, submitting expense reports, managing logistics for meetings, events, and conferences, and producing professional quality reports, letters, presentations, and other documents.

Assist in event planning as needed.

Hard Skills

• Office management
• Budget monitoring
• Event planning
• Travel coordination
• Expense reporting
• Document production

Soft Skills

• Effective communication
• Time management
• Organizational skills
• Multi-tasking
• Proactive

Job Type

This is a Contract-to-Hire position with a duration of 6 Month(s).

Work Site

This is a fully on-site position in NA, California.

Work Environment

This role requires full-time, on-site presence in San Diego, working alongside a remotely situated Executive Assistant.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.

We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the ., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through :

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.