Finance Director

Finance Director

Highly responsible administrative, professional, and managerial position that assists the City Manager in directing the overall municipal organization and is responsible for managing, directing, and coordinating the employees and activities of the Finance Department. This involves managing the staff, and work programs of the finance and IT division. Responsible for all fiscal affairs of city including budgeting, accounting and treasury. Manage the debt and financial administration, budget and audit processes of the City, effectively manage investments and cash flow, serve as head procurement officer for the City, and perform the technical and administrative functions required for special projects assigned by the City Manager. The Director is responsible for the administration and oversight of all contracts within area of responsibility as assigned by the City Manager as well as researching, pursuing, and managing any grants that would be available for the Department. Duties are performed under the general and administrative direction of the City Manager with considerable latitude in decision making and the management of the Department. Ensure compliance of applicable accounting principles and all federal, state & local regulations. Required to carry a cell phone on and off duty. The person in this position is solely accountable for the fulfillment of all duties and authority commensurate with assigned responsibilities. Primary liaison with Pension Board & Pension Plan Administration to supply annual census data. When assigned, acts in the capacity of the City Manager in the absence of the Manager. During occasions of local emergencies, this position shall be required to perform emergency tasks which may result in extended work hours as well as extended periods of time away from family members.

Examples of Duties

• Establishes departmental goals and objectives; develops, implements, reviews, evaluates, and revises plans and policies towards reaching the established goals and objectives.
• Responsible for the development and preparation of the Departments combined annual operating and capital expenditure and / or improvement budgets for presentation to the City Manager; responsible for ensuring compliance with expenditures during the fiscal year.
• Responsible for the interviewing, training, motivating, evaluating, and disciplining department employees.
• Development, preparation and adoption of annual City budget, including Capital Improvement Plan.
• Responsible for recommending to the City Manager the hire, promotion, and termination of employees.
• Provides the appropriate leadership, supervision, and direction to all department staff to achieve team work among all department employees to ensure that the best possible service is provided to citizens and others doing business with the City of Seminole.
• Assists the City Manager in carrying out inter-governmental relations with other agencies.
• Acts in the capacity of the City Manager in the absence of the Manager, when appointed by the City Manager.
• Establishes, plans, evaluates, and directs the financial activities, controls, practices, and related procedures for the City.
• Works with the City Manager and Department / Division Heads to formulate and implement policies and procedures to ensure effective and efficient operation of the City.
• Responsible for the proper collection, recording, and depositing of funds owed to and collected by the City.
• Responsible for the timely payment of City bills and review and approval of related checks before issuance.
• Responsible for the proper maintenance of City bank accounts; reviews cash balances in bank accounts against cash flow requirements and makes transfers among accounts as necessary.
• Responsible for administering any bond indebtedness funds and any other special trust funds that may exist from time to time.
• Responsible for financial reports to City Council and City Manager on City finances.
• Ensures that all financial reports are filed on a timely basis.
• Responsible for the Citys complete financial compliance with all related City codes, laws, contracts, grants, and regulations.
• Responsible for coordinating the implementation and timely completion of all aspects of the Citys annual audit.
• Responsible for monitoring the adopted budget(s) on a monthly basis.
• Responsible for all FEMA applications and processes for assistance as required.
• Responsible for effectively and efficiently administering all City funds.
• Responsible for the approval of all purchase orders and related written checks to ensure that all are within established budget constraints.
• Responsible for the negotiation of insurance rates and to ensure adequate coverage is in place at all times.
• Ensures all City funds are recorded in compliance with Uniform Accounting System as issued by the Office of the Comptroller of the State of Florida.
• On a bi-annual basis, objectively and consistently evaluates assigned employees for efficiency and effectiveness utilizing the Citys established Employee Performance Appraisal System and related procedures.
• Approves time payroll sheets for all Department personnel for accuracy and compliance with established work schedules and hours.
• Practices and enforces all departmental / divisional policies and procedures and the Citys Personnel Policies and Procedures.
• Ability to manage and motivate assigned personnel to maximize the efficiency and effectiveness of the delivery of all services by the Division and to promote team unity.
• Ensures that Department employees are trained to be cognizant of creating good public relations in the performance of their duties.
• Strives to maximize effective communications between assigned personnel and other employees throughout the City.
• Performs other job related duties as necessary and as may be assigned by the City Manager consistent with Department responsibilities.
• Represents the Finance Department to the City Manager, City Council, and various City Boards and Committees; prepares and presents appropriate agenda items.
• Represents the City to the public; attends and participates in various conferences, seminars, technical and committee meetings, and public hearings as appropriate.
• Keeps abreast of legislation related to municipal government administration and other related areas.
• Researches the availability of grants for projects and services applicable to the Department; prepares grant applications and administers all grants received.
• Responsible for administering and managing all related activities of contracts under the jurisdiction of the Department.
• Works with the City Manager, Fire Chief, and Public Works Director in the maintenance of disaster preparedness for the City.

Qualifications

Required Skills / Abilities : Graduation from an accredited four (4) year college or university with a Bachelors Degree in Public Administration, Business Administration, Accounting or some other field that would qualify one to perform the essential functions of this position. Minimum of ten (10) years progressively, responsible experience in other related fields or some combination of these disciplines, with three (3) years in a supervisory capacity and with five (5) of those ten (10) in the public sector. Requires strong administrative and management skills and some technical expertise in the management of professional, semi-professional and skilled staff. Considerable knowledge of modern techniques, methods, procedures, principles, and practices of all phases of Public Works, Planning, Personnel, Finance, Business Administration, and the demonstrated ability to apply them. Certified Government Finance Manager, preferred. Licenses, Certifications or Registrations : Possession of a valid Florida drivers license. Physical Requirements : Ability to effectively communicate, both orally and in writing. Ability to make presentations to varying groups in different settings. Ability to utilize a computer and office equipment.

Supplemental Information

Reasonable accommodations may be made to enable fully qualified individuals with disabilities to perform these essential functions. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.