Office Services Assistant -Intake: Fluvanna Correctional Center for Women #00152

Job Duties

Manages the Treatment Office for the Institutional Program Manager providing clerical and secretarial support in the maintenance of confidential files, preparation of confidential reports, letters, memoranda, and other security related documents in accordance with State, Departmental and Institutional policy and procedure.

Provide clerical assistance for the Institutional Program Manager and Corrections Institutional Rehab Counselors. Records counselor caseload assignments, compiles inmate listing and records minutes of meetings.

Types and distributes Institutional Classification Committee dockets and other paperwork.

Minimum Qualifications

Good office management skills, ability to deal in a professional manner with staff, inmates and visitors. Excellent computer skills, with demonstrated experience in Microsoft Excel, and Microsoft Word.

Demonstrated ability to type accurately, type reports and develop and use data tables.

Demonstrated knowledge of file management; Demonstrated ability to maintain strict confidentiality. Demonstrated ability to communicate effectively both orally and in writing;

ability to interact with others in an effective manner.

Additional Considerations

Advanced knowledge in in secretarial science, office management or related field.

Special Instructions

You will be provided a confirmation of receipt when your application and / or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following :

Background Investigation Requirements : All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI);

local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements : Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen.

Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements : Application and / or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System.

All applications should be submitted by 11 : 55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and / or résumés will not be accepted.

The decision to interview an applicant is based solely on the information received for this position from the electronic application and / or résumé.

Layoff Preferences : Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.

30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and / or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.

Click here for more information : Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services

Contact Information

Name : Human Resources

Phone : 434-422-3700

Email : Emailed applications are not accepted.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS / DBVI to get their AHP Letter.