JOB DESCRIPTION A construction management firm in NW Houston is seeking a professional administrative assistant to be the initial contact for all calls and greet incoming visitors.
They will be responsible to assist internal staff with the following :
Provide administrative support to ensure efficient operation of office.
Answers phone calls, schedules meetings and supports visitors.
Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
Completes operational requirements by scheduling and assigning administrative projects and
expediting work results.
Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant
reservations.
Exhibits polite and professional communication via phone, e-mail, and mail.
Supports team by performing tasks related to organization and strong communication.
Develops administrative staff by providing information, educational opportunities, and
experiential growth opportunities.
Ensures operation of equipment by completing preventive maintenance requirements, calling
for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
Provides information by answering questions and requests.
Maintains supplies inventory by checking stock to determine inventory level, anticipating
needed supplies, placing and expediting orders for supplies.
May assist with light bookkeeping functions.
Contributes to team effort by accomplishing related results as needed.
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