Coupa Administrator

We are looking for a seasoned Senior Analyst to manage and support our Sourcing and Procure-to-Pay systems, with a primary focus on Coupa, along with other tools like our onboarding and risk assessment solution, spend analytics, and SRM systems.

Reporting to the Head of Procurement, this role involves serving as the Coupa system administrator, leading training, configuring the system, designing tests, and ensuring smooth functionality during system releases.

The Senior Analyst will also drive best practices within the Coupa user community and provide data analysis support to the procurement team, including dashboard creation and custom data analysis.

Strong customer service skills and a collaborative mindset are essential, as the role involves working closely with internal stakeholders to resolve issues, drive cost savings, and enhance safety and security.

Key Responsibilities

• Act as the Coupa Subject Matter Expert (SME), particularly in designing and managing mid to large-scale projects
• Collaborate with business stakeholders, serving as the first point of contact for Coupa-related training, configuration, and design requests
• Streamline procurement data collection processes, creating automated, user-friendly routines
• Analyze data and present it in a clear, easily interpretable format
• Identify and interpret data trends and patterns relevant to the organization
• Support data collection and analysis for sourcing events across various categories
• Design and manage tests for system integration and releases, working closely with IT and handling connected third-party applications
• Prepare reports for leadership use in business settings
• Collaborate with team members, including engineers and programmers, to improve data-related processes
• Engage with the Coupa user community to share insights and promote best practices
• Troubleshoot Coupa and other procurement system issues, and lead or assist in application testing for medium to large projects

Qualifications

• Coupa Platform Certification is preferred
• Project Management certification is a plus
• Over 3 years of experience in Procure-to-Pay or Source-to-Pay processes
• Over 3 years of hands-on experience as a Coupa system administrator
• Experience in configuring and integrating Coupa SIM, Analytics, Sourcing, and CLM modules with ERP, Middleware, and third-party applications via flat file and APIs
• At least 2 years of project management experience in mid to large-scale projects
• Excellent customer service and communication skills
• Proven ability to support and facilitate procurement system and process adoption
• Proficiency with data visualization tools such as Tableau or PowerBI
• Advanced skills in Microsoft Office Suite, particularly Excel and PowerPoint, with experience creating and delivering presentations to stakeholders and senior leadership

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.