Program Assistant, Office of Vice President, Peace Program

Description

The Program Assistant is responsible for providing support to the Inform Women, Transform Lives Campaign, Office of the Vice President.

• The Program Assistant will assist the campaign by inputting and managing data; drafting contracts, budgets, subgrant agreements, and routine reports;
• preparing salary allocations; procuring supplies; processing invoices; supporting the development of project materials; organizing meetings and events;
• handling logistics of domestic and international travel; maintaining calendars; receiving and composing correspondence and inquiries;

and liaising with other programs / departments. The Program Assistant may conduct applied research and provide substantive support for the advancement of the Inform Women, Transform Lives campaign.

FORMAL JOB DESCRIPTION :

• Provides administrative and logistical support for projects, initiatives, and programs within an NGO environment.
• Assists assigned managers and team members by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries.
• Handles preparations, scheduling, logistics, and other various requirements for domestic and international travel.
• Drafts contracts, budgets, and donor reports with direction from manager.
• Processes financial documents including contracts, expense reports, invoices, etc.
• Writes routine reports and correspondence, and assists with the development of project / program materials.
• Organizes meetings and events.
• Works with and maintains data management and filing for projects / program.
• Serves as an administrator of work product with other programs / departments, i.e. finance, program development, public information, etc.
• Liaises and communicates with project consultants and field office staff, providing logistical and administrative support, as directed.
• Conducts research and provides support to one or more staff members in regards to project and programmatic efforts.
• May supervise work study students and volunteers.
• Performs other related duties as required.

MINIMUM QUALIFICATIONS :

• A high school diploma or equivalent and five years of administrative experience, OR a bachelor's degree.
• Proficiency with various personal computer software applications.

PREFFERED QUALIFICATIONS :

Fluent in speaking French

Applicants must be currently authorized to work in the United States for any employer

NOTE : This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs.

Schedule is based on agreed upon guidelines. All non-exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status with notice to employee.