Senior Administrative Assistant

Senior Administrative Assistant - North Campus

FUNCTION : The function of the Senior Administrative Assistant is to provide overall administrative support to the office of Student Engagement and Support.

Essential Job Functions :

• Provides administrative support directly to the Coordinator, Student Engagement and Support.
• Maintains all department budgets lines, including operating, auxiliary, and agency accounts. In addition, generates reports, requisitions, and tracks expenditures for Student Engagement and Support, Student Organizations, and the Game room.
• Manages requests, communication, data, and reports for Student Engagement and Support social / resource programs.
• Compiles and submits monthly expense reports for Student Engagement and Support office and student organizations. Also, submits monthly agency account statements directly to student organizations.
• Provides administrative support for on campus events and programs, including but not limited to : lecture series, movies, special issue programs, and student awards.
• Serves at initial point of contact for stakeholders regarding Student Engagement and Support processes for expressive activity requests and external on campus student related event requests.

Maintains office supplies inventory and submits orders for the department.

Submits all room reservation and setup request for all events / activities hosted by the department.

Additional Job Functions :

• Answers phone calls and questions of departmental visitors for Student Development offices during peak registration.
• Performs assigned tasks at the graduation ceremony during the two events per year (December / May).
• Other duties as assigned.

Knowledge, Skills and Abilities :

• Possess excellent, organizational, and problem-solving skills.
• Possess excellent interpersonal and communication skills (both verbal and written).
• Ability to promote and maintain effective working relationships.
• Ability to work on multiple projects simultaneously and work well under limited time constraints.
• Ability to effectively present information and respond to questions from other departments, external contractors and vendors, groups of managers, clients, customers, and the general public.
• Ability to work effectively in a multiethnic and multicultural environment with students, faculty, and staff.
• Possess computer literacy (Outlook and MS Office).

Required Education :

High School graduate or equivalent (GED).

Required Experience :

Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

Basic skill level in Microsoft Office - Word, Excel & PowerPoint.

NOTE : The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary Grade : 106

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number : req5107

Posting Close Date : 5 / 31 / 2024

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