Administrative Assistant

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Child & Adolescent Services Education within Rutgers University Behavioral Health Care.

The primary purpose of the Administrative Assistant is to perform a wide variety of administrative and support services within Child & Adolescent Services.

Assists in the planning and support of program activities. Coordinates office operations.

Among the key duties of this position are the following :

• Responsible for providing administrative, analytical, computing and staff support for the department. Executes assignments and tasks requiring data collection, information gathering, analysis, data entry / retrieval, database maintenance, and forms and graphics generation utilizing a variety of software packages.
• Screen calls and provides information in accordance with organizational policy. Receives and appropriately handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries.
• Maintains essential records and assists in the maintenance of all activity files.
• Prepares and / or compiles data for the special reports and analyses, monthly reports, program evaluations, and other related reports within prescribed guidelines.
• Undertakes routine writing and editing assignments; generates correspondence for signature; maintains mailing lists.
• Maintains or assists in maintaining department accounts, monitoring expenditures and ensuring compliance with budgets.
• Coordinates and maintains the supervisor’s calendars. Exercising discretion, applies informed independent judgment to help manage the supervisor’s time.

Makes travel arrangements and prepares meeting agendas.

• Evaluates office procedures, establishes standards, and recommends and implements new or modified procedures as needed.
• Serves as a principle liaison between the department and other administrative units such as Purchasing, Accounts payable, Human Resources and Information Services and Technology.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement.

FLSA Nonexempt Grade 200 Position Salary Annual Minimum Salary 49158.20 Annual Mid Range Salary 50068.20 Annual Maximum Salary 51578.

80 Standard Hours 35.00 Union Description Teamsters 97 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS Qualifications Minimum Education and Experience

• Associate’s Degree plus two (2) years of administrative / secretarial experience.
• Equivalent education, experience and / or training may be substituted for the degree.
• Certifications / Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications Equipment Utilized Physical Demands and Work Environment PHYSICAL DEMANDS : Position requires standing to 1 / 3 of the time;

requires walking under 1 / 3 of the time; climbing or balance under 1 / 3 of the time, stoop, kneel, crouch, or crawl under 1 / 3 of the time, talking or hear over 2 / 3 of the time, requires lifting up to 10 pounds less than 1 / 3 of the time.

WORK ENVIRONMENT : Office environment. Moderate noise. Fast paced intense work environment. May be required to manage an agitated patient. Special Conditions