BUSINESS DEVELOPMENT COORDINATOR - (HYBRID SCHEDULE)

US Job Description

Firm Information

Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients.

Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.

Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.

Position Summary

The Business Development Coordinator will handle marketing administrative tasks, help implement the business development tactics for the Emerging Technologies group, and related practice teams / task forces, including supporting a variety of areas of focus, including Artificial Intelliegence, BankTech, Cybersecurity, Data Governance, Digital Health, Privacy, Tech Disputes / Investigations and Tech Transactions / Outsourcing), across the Reed Smith offices.

This role will also support other firmwide marketing and business development initiatives, as needed. This professional will coordinate requests for client / prospect research and analysis, bio updates, and graphic design from relevant teams, as well as assist with pitches and proposals, the coordination of events and webinars, the publication of social media posts, blog posts and client alerts, the coordination of internal newsletters, the profiling and tracking of experience and engagements, and other marketing and internal communications and administrative needs.

They will also contribute as a core part of the Emerging Technologies BD team on a number of shared projects, in addition to independently leading tasks and interacting with attorneys.

This includes coordinating a number of practice-specific tasks focused on both internal and external organization and profile-raising, including monthly newsletters and reports, internal meeting coordination, award submissions, and social media promotion.

Job Duties and Responsibilities

Support the Emerging Technologies Senior Business Development Manager in various projects as they relate to business development efforts associated with the Emerging Technologies practice group.

Support the Emerging Technologies Senior Business Development Manager in executing business development and marketing efforts.

Working with others, coodinates pitch materials, presentations and responses to Requests for Proposals (RFPs); facilitates presentation preparation by assisting with creating and editing materials.

Interacting with Emerging Technologies Group Leaders and other attorneys with firmwide business development activities; maintain strong working relationships and a high level of day-to-day interaction with lawyers in Emerging Technologies as well as attorneys in related practice groups.

Edit marketing collateral, including practice area descriptions and attorney biographies for print, website and intranet;

facilitate posting updates to firm website and intranet as required.

Coordinate Emerging Technologies webinars, including overseeing scheduling and logistics, working with graphics and events team to develop and disseminate invitations, arranging additional promotion of the webinar through the firms digital and social media channels, assisting lawyers with related materials, and handling follow-up tasks as required.

Work with the Emerging Technologies group and related practice teams / task forces to help prepare and edit drafts of various industry survey submissions, plus maintain repositories of information on practice group accolades and awards.

Coordinates Reed Smiths participation in, and sponsorship of, local and national conferences. Responsibilities would include handling attorney reservations or RSVPs, and coordinating and submitting advertisements, giveaways, logos, and other materials as needed for sponsorships and other external activities.

Assist in coordinating and planning Reed Smith-hosted client seminars and events. Responsibilities would include development of invitations and invite lists, coordinating with venues on logistics, coordinating speaker calls, and assisting with event materials, event promotion, and day-of event needs.

Manage attorney experience and client information in Firmwide experience databases and client relationship management (CRM) system.

Help maintain industry group / specialialty group intranet sites.

Manage and maintain the collection of information for, and production of, internal marketing materials including monthly newsletters, mailing lists, internal blogs, and capabilities documents.

Work closely with Emerging Technologies attorneys to draft, edit and coordinate posting for the Reed Smith Technology Law Dispatch blog, and Emerging Technologies social media platforms, including LinkedIn.

Assist with developing group and strategy meeting agendas and presentations, and prepare and circulate meeting summaries.

All other duties as assigned.

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education : College degree in Marketing, Business, Communications or related field required.

Experience : One to three years of experience in a professional services marketing role is desirable but not required. The candidate must be able to demonstrate exceptional organizational and time management skills, strong writing ability, a positive attitude, and great work ethic.

Must have demonstrated experience working independently as well as within cross-functional teams in a collaborative, professional environment.

Skills :

Strong computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint.

Technologically savvy and able to quickly learn new database systems.

Extremely detail oriented, proactive and self-directed with ability to independently manage and appropriately prioritize multiple projects and competing priorities under tight deadlines, sometimes with minimal oversight.

Able to demonstrate sound professional judgment and a high degree of poise and professionalism when interacting with internal and external contacts.

Comfortable establishing effective firmwide working relationships with individuals at all levels.

Possess, and be willing to continue to develop, strong organizational, project management and problem solving skills.

Able to work independently as well as as part of a team, and be flexible in approach.

Other

Supervisory Responsibilities : None

Equipment To Be Used : Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Essential Job Functions :

Exceptional organizational and time management skills.

Ability to handle multiple tasks on a daily basis and complete assignments within set timelines.

Keen problem-solving and troubleshooting abilities and solutions-oriented thinking.

Ability to use independent judgment and discretion and adapt to changing work situations.

Must have flexibility and adaptability to navigate changes, unexpected challenges, and evolving priorities.

Ability to communicate effectively, orally and in writing, with various personalities at all levels.

Must possess great interpersonal and communication skills.

Ability to have a customer-focused mindset and deliver high-quality service or solutions to internal or external stakeholders.

Attention to detail and accuracy are critical skills necessary for ensuring precision and quality in all tasks and responsibilities.

Ability to sit and / or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use.

Ability to utilize technology, including computers and telecommunication devices.

Ability to read and interpret written documents, computer screens and other visual displays accurately.

Ability to hear and understand verbal communication, including conversations and instructions, is important for effective collaboration and communication.

Must be able to travel for meetings and training as required.

Must work in office as required.

Working Conditions : You will be required to work in the office at minimum 3 days per week. Occasionally called upon to work hours in excess of your normal daily schedule.

The details of your weekly schedule will be discussed further with your direct supervisor.

Benefits Package Overview :

401k Plan

Medical

Health Savings Account

Virtual Health

Dental

Vision

Accident

Hospital indemnity

Critical illness

Flexible Spending Accounts

Lyra Health EAP

College Savings Plan

Transportation benefit

Back-up Child Care

College Coach

Pet insurance

Paid time off

Pay Ranges : This represents the presently-anticipated low and high end of Reed Smiths pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Chicago : $65,683 - $83,420

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and / or expression, disability, veteran's status, or any characteristic protected by law.

As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.