Administrative Assistant

Job Description

Job Description

We are offering an opportunity for an Administrative Assistant in the Architecture industry, located in Atlanta, Georgia.

The role involves managing office operations and providing essential administrative support to the team, particularly in an architectural or engineering environment.

This role requires understanding of architectural / engineering setting, including project documentation, client communication, and technical support.

Responsibilities :

• Oversee daily office operations, including managing office equipment and coordinating maintenance requirements.
• Organize and maintain office files, documents, and project records, ensuring all paperwork is updated and easily accessible.
• Assist in preparing and distributing project documentation, reports, and presentations for internal and client use.
• Provide administrative support to project managers, architects, and engineers, which includes scheduling meetings, coordinating project deliverables, and maintaining project timelines.
• Assist in the preparation, submission, and tracking of project permits, proposals, and other required documentation.
• Act as a point of contact for clients and vendors, handling inquiries and ensuring timely responses.
• Assist with the processing of invoices, expense tracking, and other financial documentation to support project budgets.
• Manage electronic and physical document filing systems, including project plans, contracts, and other essential records.
• Utilize project management software and other office tools to support the team; proficiency in software like AutoCAD, Revit, or project management tools is a plus.
• Maintain accurate client and project information in internal databases.
• Proven experience in an administrative assistant role within the architecture industry
• Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word
• Ability to handle inbound and outbound calls professionally
• Demonstrated customer service skills and ability to interact with clients in a professional manner
• Experience with data entry and maintaining accurate records
• Ability to manage email correspondence efficiently
• Experience in scheduling appointments and managing calendars
• Ability to handle multiple tasks simultaneously and prioritize workload effectively
• Strong organizational skills with a keen attention to detail
• Excellent communication skills, both written and verbal
• Must have the ability to work independently as well as part of a team.
10 days ago