Payroll Manager

The Payroll Manager is responsible for overseeing and executing all aspects of payroll processing . This includes managing multi-state, bi-weekly payrolls, interfacing with time and attendance systems, handling payroll tax reporting and reconciliation, and performing payroll-related accounting transactions.

The ideal candidate will possess strong critical thinking, professional judgment, problem-solving skills, and proficiency with the Bamboo Payroll system.

• Process, review, and balance bi-weekly and semi-monthly payrolls
• Ensure accurate processing of payroll transactions, including time, earnings, benefits, deductions, taxes, garnishments, and other payroll-related items
• Maintain in-depth knowledge of payroll taxes and rates for various states and localities
• Oversee payroll administration and reconciliations to the General Ledger and other accounts
• Provide timely assistance to employees and managers with payroll-related inquiries, maintaining high customer service standards
• Maintain and update operating procedures manuals and ensure adherence to policies
• Evaluate and recommend improvements to payroll processes to the Division Controller
• Identify and resolve payroll discrepancies through routine analyses and audits
• Handle monthly, quarterly, and year-end reporting for multiple states, including reconciliation and payment submissions
• Conduct and report on audits to ensure enrollment accuracy
• Collaborate with the Accounting and Finance departments for quarterly and year-end audits
• Partner with Human Resources on matters related to new hires, terminations, benefit deductions, and assigned payroll policies
• Manage unemployment claims and present benefits overviews to new hires during onboarding

Qualifications :

• Bachelor's degree in Business, Accounting, or a related field, or equivalent experience
• Minimum of 5 years’ experience in full-cycle payroll processing in a multi-state environment with both exempt and non-exempt employees
• Extensive knowledge of wage and hour compliance and payroll tax compliance
• Strong planning and organizational skills with the ability to meet deadlines in a fast-paced environment
• High attention to detail and ability to manage highly confidential information
• Exceptional analytical skills and the ability to generate actionable reports
• Proactive in seeking opportunities to automate payroll and reporting processes
• Creative problem-solving attitude

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.