Description
Essential Job Duties and Responsibilities :
- Perform all work in compliance with company policy and within the guidelines of the bioMerieux Quality System.
- Provides confidential administrative support to VP of Medical Affairs and VP of Government Affairs & Market Access and their respective teams.
- Work closely and coordinate with leadership to prepare for key meetings, create presentations, content and communications
- Includes but is not limited to the following activities :
- Calendar management, scheduling and arranging meetings in a dynamic and agile manner is a critical and key component of success in this role
- Assesses competing priorities and makes balanced judgments based on the needs of the senior managers. Proactively communicates all relevant issues and potential conflicts.
- Manages and screens phone calls
- Manages complex travel agendas
- Completes and submits expense reports
- Creates and develops Excel spread sheets
- Coordinates company events / meetings
- Creates confidential documents
- Maintains highly confidential information
- General office management
- Manage yearly functional agenda
- Participate to the department continuous improvement initiatives.
- Manage administrative orders and building requests as well as IT requests
- Prepares visitors' agendas, reservations and travel arrangements
- Proactively collaborates with other managers and administrative assistants to meet timelines and deliverables.
- Presents a professional and positive attitude of the company recognizing that employees are the foundation of our success.
- Maintains a professional demeanor and office decorum at all times. Performs duties with integrity and a high degree of ethics.
- Performs other duties as assigned.
Education & Experience :
8-10 years increasing levels of executive administrative experience
Strong Outlook and calendar management skill is critical
Experience supporting Executives in Commercial Operations of a large global company highly preferred
Knowledge, Skills & Abilities :
- Attention to detail.
- Strong interpersonal and writing skills to enhance interactions with customers, employees, management and supervisor
- Ability to collaborate with internal and external Executive Assistants to coordinate calendars and meetings effectively
- Adaptable and flexible to adjust to changing demands, timelines, and deliverables
- Ability to exercise independent judgment, prioritize, and take action to manage the needs of a group of senior managers who are often out of the office
- Strong team orientation to work with peers and support the company culture
- Competent in Microsoft Office (Word, Excel, PowerPoint, Outlook) to enhance productivity, efficiency, communication, and decision making
- Experience with Egencia and Concur preferred
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