Senior Occupancy Planner - Life Sciences

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Senior Occupancy Planner - Life Sciences

Job ID : 183844

Posted : 16-Sep-2024

Service line : GWS Segment

Role type : Full-time

Areas of Interest : Building Management, Design, Facilities Management, Project Management, Workplace Strategy

Location(s) : East Hanover, Florham Park, Livingston, Morris Plains, Morristown, Roseland - New Jersey, United States of America

About the role

As a CBRE Senior Occupancy Planner, you will provide reporting, data mining, space planning, and interpretation of space planning metrics for a large, high-profile Life Sciences client.

The Senior Occupancy Planner will develop and communicate office and laboratory occupancy plans to optimize building and specialist area use in the region.

What you’ll do

• Build block and stack plans, hatch plans, or sophisticated drawings and presentations for office and laboratory environments.
• Gather data from the central data team and create monthly reports on occupancy demand planning or develop documents to support case analysis for business decisions.
• Review, maintain, validate, and update occupancy data and metrics within the system of record. May also prepare forecasts and evaluate space planning trends in general business conditions.
• Take the initiative to see opportunities for enhancing space efficiency and workplace initiatives in scientific workspaces, laboratories, and production environments.

Report monthly on delivery of emergent space requirements.

• May review space requirements and provide conceptual plans and recommendations to the real estate team and high-profile business leads.
• May conduct interviews and discussions with client(s) to capture, coordinate, and synthesize project requirements, and functional, operational, and cultural issues.
• Collaborate with other team members to gain business intelligence including move and relocation sequencing, people move lists, and execution.

Liaise with Change Management teams as needed.

• Conduct evaluation and review of work area affected by move planning to ensure that current location(s) and office availability at destination location(s) are reflected accurately.
• Make recommendations and implement necessary space planning code changes and / or requirements and updates.
• Support the post-occupancy phase and conduct reviews to ensure completion of deliverables and meet client expectations.

Assess results and establish processes for enhancement. Discover potential areas for improvement within clients and / or companies.

Transfer project(s) to the Sustaining Management Team and team as required.

• Contribute to ongoing improvement efforts, identifying and implementing cost-saving and business-enhancing opportunities, and ensuring compliance with client space governance guidelines.
• Attend client meetings; draft meeting minutes and secure approvals to proceed when required.
• Act as a Subject Matter Expert (SME) for key systems / processes in subject teams and day-to-day functions.
• Offer informal support, including mentorship and / or training, to coworkers. Coordinate and delegate tasks to colleagues within a work unit and / or project.
• Apply general knowledge of standard principles and techniques / procedures to accomplish assigned tasks and tackle routine problems.
• Possess a deep understanding of your subject area and some knowledge of different fields within the function to provide proactive client support.
• Lead by example and model behaviors that are consistent with CBRE RISE values.
• Impact the quality of own work and the work of others on the team.
• Work primarily within standardized procedures and practices to achieve objectives and meet deadlines.
• Other duties may be assigned.

What You’ll Need :

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
• Bachelor's degree or equivalent experience, with at least five years of design or occupancy management experience in critical or regulated environments.

Experience in developing and implementing plans is required.

• Experience in laboratory design, occupancy management, or a scientific background including knowledge of or use of laboratories required.
• Ability and desire to drive solutions, problem solve, and work and lead in a fast-paced / dynamic organization.
• Ability to understand and be responsive to client’s physical and business requirements.
• Understanding workplace, financial, and interpersonal capabilities to effectively interpret client requirements for project implementation.
• Skilled in building trust and confidence with collaborators, understanding and addressing their priorities to support business goals.
• Proficient with word processing, spreadsheet, desktop publishing, and CAD / CAFM software including MS Office Suite (MS Project, PowerPoint, Excel & Visio).

AutoCAD drawing experience and CAFM software experience are both required.

• Professional Registration in Architecture or Interior Design is preferred.
• Certification in Corporate Real Estate, LEED, or Facilities Management is preferred.
• Ability to provide efficient, timely, reliable, and courteous service to customers. Ability to effectively present information.
• Sophisticated knowledge of financial terms and principles with the ability to calculate intermediate figures such as percentages, discounts, and commissions.
• Ability to comprehend, analyze, and interpret complex documents. Proficiency in addressing and troubleshooting problems that may have multiple solutions in different scenarios.
• Prior experience with system furniture design and modular furniture while demonstrating knowledge and adherence to building regulations and health & safety guidelines.
• Ability to provide efficient, timely, and reliable service to client(s). Ability to present information effectively and respond to sensitive issues.

Ability to adapt to change when necessary, collaborate, problem-solve, and multi-task.

Why CBRE?

• FORTUNE Most Admired Company #1 in real estate for the third consecutive year; Ten years in a row on the list!
• Forbes Named one of the best large employers in America and one of the World's Best Employers

Equal Employment Opportunity :

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations :

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success.

CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.

com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE : Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and / or rigorous testing.

If you have questions about the requirement(s) for this position, please inform your Recruiter.

CBRE GWS

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance.

Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions.

Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform.

CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

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