ADMINISTRATIVE ASSISTANT III 2024-2025, FINANCE, HIGH SCHOOL (FALL OPENINGS)

QUALIFICATIONS :

1. Proof of high school graduation / GED equivalent.

2. Demonstrated proficiency in applied technology (Microsoft Office).

3. Demonstrated proficiency in general office management and procedures.

4. Knowledge of eFinance Plus financial software preferred.

5. Possess excellent interpersonal and communication skills.

6. Must have a high level of integrity and confidentiality regarding financial records, student records and campus issues.

7. Must possess strong math skills, including basic accounting and computation skills.

8. Must be self-motivated, possess the ability to work under pressure, handle multiple tasks and work collaboratively.

TERMS OF EMPLOYMENT :

205 Days

SALARY / PAY GRADE :

$31,634 / CP 6 as approved by the Board of Trustees

ESSENTIAL FUNCTIONS :

• Maintain bookkeeping / financial records for budget and activity accounts.
• Maintain financial records for budget funds in Excel and activity accounts in School Cash.
• Register, receive and deposit school monies daily to the appropriate bank accounts.
• Reconcile budget and activity accounts to district financial records.
• Create purchase orders, enter receiving records upon receipt of items, and submit invoices for payment to the district office.
• Assist with warehouse ordering processes.
• Coordinate the setup of new vendors.
• Assist with fundraising and ordering processes; maintain budgets, generate reports as needed.
• Create items in School Cash for sale online; run appropriate reports as needed.
• Record student fines / fees in School Cash.
• Distribute and reconcile petty cash per District policy.
• Allocate campus expenses to the appropriate campus areas.
• Enter all required documents electronically pertaining to PCard purchases.
• Provide reports to the appropriate personnel for budgeting and tracking purposes.
• Review all campus transactions for appropriate coding.
• Act as liaison between the campus and the district for financial communications.
• Perform other duties as assigned by the principal.
• Regular and reliable attendance is an essential job function.

WORKING CONDITIONS :

Mental Demands / Physical Demands / Environmental Factors :

Maintain emotional control under stress; tolerate moderate noise levels; work with frequent interruptions. Repetitive hand motions;

prolonged use of a computer, prolonged sitting.

APPLICATION INFORMATION :

Applications will be reviewed. Not all applicants will be interviewed. Hiring Managers may choose to email you regarding this application.

Please monitor your email regularly for any communication.

Applying for this posting places your name in a pool of applicants who wish to be considered for an Administrative Assistant III, Finance position as they become available in the district.