Data Coordinator

Job Description

Job Description

Data Coordinator

Department : Advancement

Advancement

Job Status : Part-Time

Part-Time

Reports to : Data Manager

Data Manager

Job Type : Regular

Regular

Positions Supervised :

None

FLSA Status : Exempt

Exempt

Amount of Travel : Work Schedule :

Work Schedule :

Flexible between 20 25 hours per week

POSITION SUMMARY

Under the direction of the Data Manager, the Data Coordinator is responsible for ensuring the accuracy and integrity of scholar registration and impact data across multiple platforms.

This role also involves supporting data analysis projects and providing technical assistance to staff.

ESSENTIAL FUNCTIONS

Reasonable Accommodation Statement :

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily.

Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s) :

• Data Management (50%) :
• Manage and maintain scholar registration and scholar (K-12 and alumni) outcome data across multiple platforms, including Excel, CRM systems, and Student Information Systems.
• Perform data input, cleaning, validation, and basic analysis to ensure accuracy and consistency across all platforms.
• Data Analysis (35%) :
• In collaboration with the Data Manager, support ODA evaluation projects, including monitoring survey and instrument response rates, reducing likelihood of missing data, supporting within group and between group studies.
• In collaboration with the Data Manager and Advancement team, support reporting needs as necessitated by funders.
• Technical Support (15%) :
• Provide guidance and coaching to staff on data processes, ensuring that all parties understand the necessary requirements and procedures.
• Create and distribute clear and concise instructional materials as needed.
• Collaborate with the programming team to ensure smooth registration processes.
• Attend local events periodically to support scholar registration efforts and represent ODA in the community.
• Advances the Organization’s professional image :
• Promotes the organization’s mission, philosophy, and vision.
• Maintains open / effective communications.
• Uses problem-solving techniques to tactfully address questions and concerns.
• Serves as an information resource.
• Maintains a professional appearance.
• Maintains the confidentiality of privileged information.

POSITION QUALIFICATIONS

Competency Statements :

• Organization : Systematic, precise, and methodical.
• Communication : Excellent verbal and written communication skills, particularly in explaining technical content to those who may be unfamiliar with it.
• Productivity : Has a clear focus on results and sets challenging, but realistic goals.
• Collaboration : Ability to work collaboratively with diverse groups, including staff, families, and community members.
• Attention to Detail : High level of accuracy in data management tasks, with strong organizational skills to handle multiple responsibilities simultaneously.
• Flexibility and Initiative : Ability to work independently and take initiative in identifying and addressing data-related challenges.

SKILLS & ABILITIES

The Data Coordinator must have :

• Technical Proficiency :
• Intermediate to advanced proficiency in MS Excel, including the use of pivot tables, conditional formatting, and formulas.
• Strong computer fundamentals with the ability to quickly learn and adapt to new software platforms.

Education :

Bachelor’s degree required

Experience :

No experience required

Other Requirements :

Valid driver’s license

PHYSICAL DEMANDS

N (Not Applicable)

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs / day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs / day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5+ hrs / day)

Physical Demands

Lift / Carry