Operations Support Assistant II-$22.00 - $26.00- 98201

Job Description

Job Description

Why Coast Property Management is the company for you!

We are continuing to expand and innovate as one of the top 5 largest property management companies in the Pacific Northwest.

Coast Property Management has been named one of Washington’s Best Places to Work and our award-winning culture and mission of helping people live the best life possible sets us apart.

Our employees love our family atmosphere, team mentality, and the many perks of being a Coast employee. At Coast, we’re committed to each of our associates’ health, wealth, and overall well-being which is why we’ve made available a comprehensive benefits package that includes a choice of 3 different medical plans as well as access to a Health Savings Account (HSA) and a 401K.

Are you our next Operations support assistant II?

Your attention to detail makes you perfect for making sure lease paperwork is complete, accurate, and meets eligibility requirements.

You have excellent time management skills and follow through on assignments independently to meet deadlines.

Duties and Responsibilities :

• Posting multifamily financial reports and client notifications
• Electronic records management (Property database, F drive, SharePoint)
• Updating various distribution lists that include Client email lists, answering service and property funder list.
• Database updates i.e. new properties, personnel updates and client updates Staples - National Account Administration Multifamily properties.
• SharePoint Sites updating documents for all operations department users i.e. phone roster, property staff assignment list.
• Archive records Iron Mountain / assist with this process.
• Audit / track multifamily owner property and tenant insurance.
• Assist in coordination of all office functions and company events.
• Special projects for RMs i.e. AHMA conferences, travel and lodging
• ITS coordinating with remote I.T. laptop pickups and shipments to properties.
• Back up and trainer for Ops front desk, emails, resident care, supplies (office & janitorial) and incoming and outgoing mail / FedEx.
• Back up in all areas of operations, lease administration and record keeping.
• Recommend and implement enhancements to existing processes to improve efficiencies and reduce cost.
• Run office related errands as required.
• Duties as assigned by Director.
• Maintain confidentiality of your job, Coast’s practices, and Coast’s clients.

Qualifications

• High School education or equivalent
• Prior experience in the Property Management (or similar) industry preferred.
• At least 4 years of administrative experience
• Supervisory experience a plus
• Strong working knowledge of Microsoft Office 365 particularly Outlook, Word, Excel, Teams, One Drive, and SharePoint
• Valid Washington State Driver’s License and Insurance required.

How to apply : Apply here online and we’ll reach out to you!

Hours, Pay, & Location :

Full Time

Pay : $22.00-$26.00

Location : Everett, 98201

Legal :

Hiring is contingent on passing a complete background check. Coast Property Management is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

This role is not eligible for visa sponsorship.