ADMINISTRATIVE ASSISTANT I

Agency : Department of Human Rights

Closing Date / Time : 10 / 30 / 2024

Salary : Anticipated starting salary $5,423 monthly; Full range $5423 $7,721

Job Type : Salaried Full Time

County : Cook

Number of Vacancies : 1

Plan / BU : RC028

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website.

State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 41936

Position Overview

Under administrative direction, performs administrative duties for the Public Service Administrator / Director of Mediation.

Assists in the administration and coordination of all aspects of the IDHR Mediation Program. Provides for the preparation of case files received from the U.

S. Equal Employment Opportunity Commission. Communicates with the public and parties regarding the mediation program and general agency operations.

Benefits Statement

State of Illinois employees enjoy a robust benefit package, including :

• Health, Life, Vision, and Dental Insurance
• 13 Paid Holidays annually, 14 on even numbered years
• 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
• 12 Paid Sick Days annually (sick days carry over from year to year)
• 10 Weeks Paid Maternity / Paternity Leave
• 3 Paid Personal Days annually
• Pension Plan
• Deferred Compensation Program and other pre-tax benefit programs (Medical / Daycare)
• Flexible work schedules may be available, dependent upon position
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link : https : / / www2.

illinois.gov / cms / benefits / Pages / default.aspx

Essential Functions

• Serves as a Liaison to Mediators, general public and parties of a charge of discrimination.
• Provides administrative support to Mediation Unit.
• Provides administrative support for EEOC cases.
• Provides back up support for case assignments.
• Other duties as assigned.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• Prefers working knowledge of office procedures and practices, and ability to operate and maintain commonly used office equipment.
• Prefers at least two (2) years of proven ability to follow oral or written instructions.
• Prefers at least two (2) years of experience with Microsoft Office suite, electronic case management programs or similar software systems.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Requires the ability to lift up to 30 lbs, to sit and / or stand for extended periods, and to repetitively bend or stoop.

This position is considered medium work as defined by the U.S. Department of Labor (20 CFR 404.1567(c)). Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Department of Human Rights

The Illinois Department of Human Rights ("IDHR") is a state agency charged with the enforcement of the Illinois Human Rights Act ("Act").

The Act prohibits unlawful discrimination in Illinois with respect to employment, real estate transactions, financial credit, and public accommodations (including education).

IDHR protects and guarantees the rights of all Illinoisans to be free from unlawful discrimination by receiving and investigating, conducting neutral investigations of claims of unlawful discrimination.

Moreover, the Act prohibits retaliation against a person who has opposed that which is reasonably and in good faith believed to be unlawful discrimination;

prohibits the aiding, abetting, compelling or coercion of a person to commit a violation of the Act; and prohibits the willful interference with the performance of a duty or the exercise of a power by the Department or one of its officers or employees.

At the forefront of protecting civil rights, IDHR welcomes all candidates for employment to apply for any position for which they are qualified.

Join IDHR in its mission to secure an Illinois free from discrimination.

Work Hours : Monday - Friday, 8 : 30am - 5 : 00pm

Work Location : 555 W. Monroe Street, 7th Floor, Chicago, IL 60661

Agency Contact : Akia Harper

Akia Harper

Email : [email protected]

Phone # : 312-814-6275

Job Family : Legal, Audit & Compliance; Office & Administrative Support

This position DOES NOT contain Specialized Skills (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.

jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.

If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees : on Illinois.jobs2web.com click Application Procedures in the footer of every page of the website.

The main form of communication will be through email. Please check your junk mail , spam , or other folder for communication(s) regarding any submitted application(s).

You may receive emails from the following addresses :

• [email protected]
• [email protected]
9 days ago